JANE KELLEY
Clerk
6th July 2021 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031
I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on 12th July 2021 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.
Mrs Jane Kelley Clerk to the Council
AGENDA 21/21 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report – update No right hand turn from St Pierre
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting
22/21 Finance –
A ) Monthly Bank Reconciliation authorisation.
B) Spending to Budget review - analysis attached – Discuss General Reserves. C) Sign annual Report for Final Audit following Internal Audit. Internal Audit review to follow as not received from internal Auditor at time of Agenda being issued.
Annual
Payments June/July 2021
Stock It via SO 56.40 06 06 2021 Via S O
Merlin Waste dog bins 43.33 06 06 2021 Via S O
Smart Pension 121.95 10 06 2021 Via DD
Zurich 546.21 22 06 2021 Via Bacs
ICO 35.00 25062021 Via D D Viking (Stationery) 13.19 22062021 Invoice 15/21
Salary 663.76 30 06 2021 Invoice 16/21
Paye – NI 213.71 30062021 Invoice 17/21
St Tewdrics Church Mathern 400.00 12 07 2021 Cheque Number 102072
St Pierre Church 150.00 12 07 2021 Cheque Number 102073
Mounton Church 200.00 12 07 2021 Cheque Number 102074
Receipts June/July 2021
None
23/21 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Maintenance /Drain clearance all 3 villages – Quote attached
b) Representative on Dell School Board of Governors update communications
c) Update Walk Leaflets stock.
24/21 HIGHWAYS/FOOTPATHS
Any further update Untidy Land rear Birdwood Gardens and Corner Barn Lane 25/21 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W. Rota Update meeting 01 07 2021
b Defibrillator – Monthly Checkings –
c County Cllrs Report
26/21 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
a. New applications –
Pre Planning Consultation Cellnex 235483 – Circulated with Agenda.
b. Decisions and Appeals –
c. Enforcement –
27/21 CORRESPONDENCE AND FORTHCOMING MEETINGS
20 06 Increase in cost of dog bin collection £5.50 per bin collected fortnightly. Circulated
21 06 Response M Hands re Councils letter re congestion Pwllmeyric Hill/ Larkfield Roundabout Circulated
22 06 Notification Temporary road closure Hayesgate 19 07 – 21 07 – 9.30 to 15.30, Circulated
23 06 Response Franics Newcombe – St Pierre re New road layout – Circulated
28 06 Eligible Community Councils (General Power of Competence) (Qualifications of Clerks) (Wales) Regulations 2021’
The Local Government and Elections (Wales) Act 2021 (“the 2021 Act”), sets out the intention of Welsh Ministers to specify, in regulations, the qualifications or description of qualifications that the clerk to a community council must hold in order for the community council to meet the second of the three eligibility conditions to become an ‘eligible community council’.
The consultation will be open between 28 June 2021 and 24 September 2021. Circulated
05 07 MCC request Management and maintenance of rural bus shelters. – Circulated
06 07 Monmouthshire replacement Preferred strategy LDP 2018 – 2033 – Circulated
Meeting
06 07 Clerk zoom meeting with MCC re dog waste changes.
28/21 OTHER MATTERS FOR DISCUSSION
Consideration for platinum Jubilee commemorations 2022.
29/21 PROJECTS AWAITING COMPLETION
Archive to Ebbw Vale.
Archive records of school to be input Website - 30/21 DATE OF NEXT MEETING:
No Meeting in August Next meeting Monday 13th September 2021 7 pm Mathern Village Hall.