I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 10th October 2022 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm. Please contact the Clerk if you wish to attend remotely.
Clerk: –
Mrs JANE KELLEY,
3 PARKLANDS,
MATHERN,
CHEPSTOW,
MONMOUTHSHIRE.
NP16 6JL
Telephone 01291 621031
31/22 Procedural Items
- Public Comment
- To receive monthly police report
- Apologies
- Declarations of Personal or Pecuniary interest
- Minutes of previous meeting
32/22 Finance
- To consider approval of payments as per below
- Monthly Bank Reconciliation Authorisation June/July and August 2022
- External Audit. Select Internal Audit 2022/2023
- Update Clerks contract – Pension regulator
- Budget spending – analysis attached
- Financial Regulations update as required
Receipts: August / September: – None
| Date | Description | Payment |
Payments: August / September
| Date | Description | Payment |
| 13 08 2022 | J Harris (engravement of cup best garden) | £ 36.50 |
| 15 08 2022 | J Kelly (Postage) | £ 7.65 |
| 15 08 2022 | Stock IT Ltd (Security on PC and Laptop) | £ 40.00 |
| 15 08 2022 | J Kelly (Milage to deliver audit papers) | £ 28.80 |
| 01 09 2022 | Merlin Waste (Dog Waste collection) | £ 84.50 |
| 01 09 2022 | Stock IT Ltd (Monthly License) | £ 56.40 |
| 05 09 2022 | Mathern Village Hall (Rent July 2022) | £ 15.00 |
| 13 09 2022 | J Kelly Telephone and Internet | £ 61.65 |
| 13 09 2022 | Mathern Village Hall rent for June/July 2022 | £ 30.00 |
| 13 09 2022 | J Kelly Postage | £ 11.40 |
| 13 09 2022 | Wales Audit Office Audit 2021/22 | £369.00 |
| 29 09 2022 | J Kelly Salary | £499.83 |
| 29 09 2022 | Inland Revenue | £124.80 |
| 03 10 2022 | Viking | £ 63.28 |
| 06 10 2022 | Stock It Ltd | £ 56.40 |
| 06 10 2022 | Merlins Waste | £ 84.50 |
| 10 10 2022 | J Kelly | £200.00 |
33/22 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
- Update Speed Watch – Mathern Village – signage pending 20 mph speed reduction update.
- Update Walks Leaflets
- Response MCC re-sign clearance in Community.
- Any update MCC re Palace Farm activities
- Response The Dell re Governors Post
34/22 HIGHWAYS/FOOTPATHS
- Footpaths project – C Wheeler
- Drains Mathern Lane (Barn Lane)
- Culvert Birdwood Gardens houses rear of Mathern Athletic Club ground
35/22 COUNCILLORS’ REPORTS/CLERKS REPORT
- O V W. Rota Next Meeting. Next Meeting 20th October 2022 19:00 – 22:00
- Defibrillator – Monthly Checks: – Battery changed at the Millers Arms August 2022
- Best kept garden competition as seen from the road. Cllrs S Stevens and Cllr J Harris
- County Cllrs Report
36/22 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
New applications: –
- DM/2022/01327 – The Glyn – Relocation of previously approved standalone Bat House to the east of the dwelling/ No changes to previously approved extensions to the dwellinghouse via DM/2021/01877 and DM/2022/00986 – DM/2022/01280 – 14 Birdwood Gardens – Second Storey extension over garage
- DM/2022/01319 Barnette Cottage – Garage/farm office (including area for worker to sleep)
- DM/2022/01155 – Land at Newhouse Farm Industrial Estate – Erection of a roadside facility comprising PRS 2no drive thru unit and associated – Outline application for storage and distribution/logistics or industrial/manufacturing floor space and associated development B2/B8 use class.
- DM/2022/00495 – Mathern palace – Conversion of an existing three bed unit into two dwellings for the use of holiday lets. Demolish existing single storey extension and replace with new. Enlarge opening to one side elevation.
- DM/2022/01399 5 Hayesgate Lane – non material amendment to planning decision DC/2017/01073
Decisions and Appeals: – None
Enforcement: – None
37/22 CORRESPONDENCE AND FORTHCOMING MEETINGS
E-Mails: –
12 07 2022 Reply P Bradon – possible internal audit
13 07 2022 Welsh Government consultation a fairer council tax consultation
13 07 2022 OVW – Cadu Grants
15 07 2022 Welsh Government Survey forwarded by Louise
18 07 2022 OVW vacancy Clerk Pontypridd
18 07 2022 OVW Vacancy Clerk Ponthir CC
18 07 2022 OVW Vacancy Clerk Rogiet and Magor
19 07 2022 Planning delegated Panel – Pwllmeryic Petrol Station
19 07 2022 MCC Holding letter Re Palace Farm
20 07 2022 Innovative Practice conference notification 14 09 2022 Booking forms
22 07 2022 L Brown request for meeting date for Welsh water re Pwllmeyric
22 07 2022 Cllrs Harris/Stevens advise on winners of best garden completion
25 07 2022 Invoice Stock It Ltd £56.40 August
01 08 2022 Invoice Merlin Waste invoice August £84.50
03 08 2022 MCC Consultation traffic regulation 2019 order 5
03 08 2022 OVW Training August
03 08 2022 MCC Missing defibrillator when Mounton house school closed
05 08 2022 MCC enforcement lists open/closed
08 08 2022 Stock it advises to clerk re printer error
09 08 2022 Wales Audit advise on where papers to be posted to – Cardiff
10 08 2022 OVW Training update
12 08 2022 OVW the section of biodiversity and eco system resilience duty
12 08 2022 Wales Audit office advise on where full audit to be sent (Clerk delivered to Cardiff)
16 08 2022 Stock it invoices update Norton security on desktop and laptop £40.00
18 08 2022 Consultation on Welsh Audit fees
18 08 2022 MCC service requests updated 14866750 14866745
20 08 2022 Pension advise payment needed early due to holidays – submitted Monday 22. 08 2022
20 08 2022 Wales Audit Office Invoice 2021/22 £369.00 a high increase from last year I am investigating with OVW why such a high increase. I
23 08 2022 Completed Risk assessments Mathern
24 08 2022 OVW Spinal point information
25 08 2022 MCC Advise notification of planning applications MCC Planning
26 08 2022 MCC Update rear 9of Birdwood gardens highways/drainage
26 08 2022 MCC Highways completed proforma July
01 09 2022 Stock It Ltd Invoice £56.40
01 09 2022 Merlin Waste Invoice £84.50
01 09 2022 MCC enforcement list open /closed
02 09 2022 OVW Training list September
05 09 2022 National highways update
06 09 2022 Wales Audit request or Electoral numbers
06 09 2022 Aneurin Bevan – request for details of where Mounton House donated defib has gone
07 09 2022 Albert Goodman details re pending governance and annual charges re clerks’ pension
07 09 2022 MCC confirmation dog waste bin tender deadline 13 09 2022
07 09 2022 MCC temporary road closure Track along side St Tewdrics Church
07 09 2022 OVW update operation London Bridge
09 09 2022 OVW Advert vacancy Abergavenny Clerk
09 09 2022 MCC delegated panel – dean Animal sanctuary 14 09 2022
09 09 2022 Wales in Bloom Update – won gold in our class
12 09 2022 OVW Government guidelines with mourning
12 09 2022 C Wheeler request to purchase 6 shrubs for War Memorial – Cllrs Emailed agreed to a maximum of £180.00
12 09 2022 C Wheeler Request for an update re footpaths – none received from MCC
14 09 2022 Planning Applications DM/2022/01391DM/2022/1280 DM/2022/01155 DM/2022?01327
15 09 2022 MCC re arranged CCTV camera check drains re Birdwood Gardens
15 09 2022 Welsh Water confirmation meeting Monday 24th October 11 am
21 09 2022 Receipt Annual return of Councillors expenses – proforma MIL
21 09 2022 Update Training OVW
26 09 2022 Receipt Pension for September A Baker
27 09 2022 Invoice Viking stationery £63.28
27 09 2022 Welsh government funding for defib – application submitted for one more unit Village Hall – cabinet to be funded by Mathern C C
27 09 2022 PVW – Meeting clarified 20 10 2022 7pm zoom
30 09 2022 Clarity of time-of-service Remembrance Day – J White
30 09 2022 Clarity Guides will be attending the service 13 11 2022
30 09 2022 Villages in Bloom – notice planting day 09 10 2022
01 10 2022 Stock it Invoice – £56.40
02 10 2022 Merlin Waste Invoice £84.50
03 10 2022 Give Dog Fouling the red card – tender for dog waste – advised back to companies for Clarity
39/22 Other Matters FOR DISCUSSSION
- Community Resilience – Climate Emergency
- Items for Website – Cllr J Anderson
- Service of remembrance Sunday 13th November 10:15
39/22 PROJECTS AWAITING COMPLETION
Response from application for a third defib to be sited at the village hall – CC to purchase cabinet if the application is successful.
30/22 DATE OF NEXT MEETING
Next meeting Village Hall 14th November Mathern Village 2022