I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 15th May 2023 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm.
Please contact the Clerk if you wish to attend remotely.
Mrs Jane Kelley
Clerk to the Council
Telephone: 01291 621031
AGENDA – July 2023
20/23 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting
21/23 Finance
a) To consider approval of payments as per below.
b) Monthly Bank Reconciliation authorisation – May 2023
c) Any Update from HSBC of Mandate for bank
Payments / Receipts April/May
Date Payee Amount
16 06 2023 Crown Hill Nursery 36.99
19 06 2023 Keyboard and Mouse 34.99
21 06 2023 Bank Charges 5.00
28 06 2023 J Kelley (monthly work from home fee) 26.00
27 06 2023 Rent Village Hall 51.00 (April – June)
25 06 2023 ICO information commission 35.00
30 06 2023 HMRC 119.96
30 06 2023 J Kelley Salary 621.18
22/23 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Any update MCC re Palace Farm activities
b) Actions re introduction of a Community Plan
c) Review following, We Don’t Buy Crime presentation – information from other Councils.
d) Update Emergency contact list
e) Clerk Eyecare Review – Re DSE completion
23/23 HIGHWAYS/FOOTPATHS
a) Footpaths project – C Wheeler
b) Any other issues to be reported to MCC
24/23 COUNCILLORS’ REPORTS/CLERKS REPORT
a. V W.
b. Defibrillator – Monthly Checking’s
c. County Cllrs Report
d. Review new Model Standing Orders OVW
e. Best Kept Garden as seen from the road side. Cllrs S Stephens and J Harris
f. Annual Risk assessments Mathern. – Clerk Eyecare Review – Re DSE completion.
25/23 PLANNING APPLICATIONS
Plus, any applications received after Agenda is issued.
1. New applications –
a. DM/2023/00839 Two Storey front extension with gable roof, Ground Floor
b. DM/2023/00837 Extension and Alterations with associated works – 22 Orchid Meadow Pwllmeyric
2. Decisions and Appeals
3. Enforcement –
26/23 CORRESPONDENCE AND FORTHCOMING MEETINGS
13 06 2023 Brook Blockage notification Cllr J Anderson
13 02 2023 Planning confirmation neighbours letter received
13 06 2023 OVW Survey re internet speed
13 06 2023 Police confirmation Smart fee is excluding VAT 9.95
13 06 2023 Confirmation Highways issues received by MCC
14 06 2023 Confirmation Blockage Brook from MCC will action
14 06 2023 Invoice Stock It £54.00
14 06 2023 MCC Give dog fouling the red card minutes received
14 06 2023 Agenda OVW 6 07 2023 7pm Usk
15 06 2023 Update Welsh Water Meeting – next date 12 09 20323 11pm – 12pm
19 06 2023 Welsh Audit Update –
19 06 2023 MCC Planning DM/2023/00839
19 06 2023 MCC Planning DM/2023/00837
19 06 2023 T Utting letter re noise from Brook Lodge Mounton
22 06 2023 MCC road closures diversion Weekend 30th June – 1st July.
23 06 2023 OVW training dates for June July
23 06 2023 Cllr S Stephens Update Best Kept Garden competition criteria.
26 06 2023 Best Kept Garden Criteria – Cllr S Stevens
26 06 2023 MCC Update completed works hedges / sweeping Pwllmeyric
26 06 2023 Have your say survey Fire Service
26 06 2023 Invoice Mathern Village Hall £51.00 Paid April – June
26 06 2026 Reply Cllr J Anderson sweeping not completed Pwllmeyric
26 06 2023 OVW Minutes
26 06 2023 Cllr M Sidwell agreed clerks’ salary for June
26 06 2023 MCC Planning DM/2023/00839
29 06 2023 Letter public re overgrown pavements/brambles Pwllmeyric.
30 06 2023 OVW Training list June/July
30 06 2023 Stock it Invoice 55.20 Paid D D
30 06 2023 Merlin Waste Dog Bins collection 91.00 Paid D D
27/23 OTHER MATTERS FOR DISCUSSION
Forth coming meeting
1. Community Resilience – Climate Emergency
2. Items for Website – Cllr J Anderson
3. Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance.
4. Remembrance Service November 2023
28/23 PROJECTS AWAITING COMPLETION
1. Coronation Garden Planting
2. New Plants Mathern War Memorial
29/23 DATE OF NEXT MEETING:
1. No Meeting in August
2. Next Meeting Monday 11th September 2023