I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 14th March 2022 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm. Please contact the Clerk if you wish to attend remotely.
MATHERN COMMUNITY COUNCIL
Clerk: JANE KELLEY, 3 PARKLANDS, MATHERN, CHEPSTOW, MONMOUTHSHIRE. NP16 6JLTelephone 01291 621031
Clerk to the Council: Mrs Jane Kelley
AGENDA
81/21 PROCEDURAL ITEMS:
(i) Public Comment – Request in correspondence 15th February 2022
(ii) To receive monthly police report –
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting
82/21 Finance –
A) Monthly Bank Reconciliation authorisation December
B) Grant Applications – Final for 2021/22 – None received as at 8 3 2022
C) Review spending to budget 2021/22
D) Annual Risk Assessments.
E) Annual Pay review back dated April 2021 – S C P 22 –
Receipts February/March
None
Payments
21 02 2022 HSBC CHARGES £5.00
28 02 2022 Salary £655.51 BACS
28 02 2022 Payee/NI £175.18 BACS
06 03 2022 Smart pensions £119.98 DD
06 03 2022 Stock It Ltd £56.40 BACS
06 03 2022 Merlin Waste £71.50 BACS
83/21 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Drain clearance Pwllmeyric Village.
b) Update Speed Watch – Mathern Village – pending 20 mph speed reduction
c) Update Walks Leaflets
d) Culvert cleaning – Rear of Birdwood Gardens/small sweeper up this lane to Rose Cottage.
84/21 HIGHWAYS/FOOTPATHS
Footpaths project – C Wheeler
Any update sign cleaning frequency MCC
Any update damaged road/hedges Mounton Village – Traphill Road.
Any update potholes Mounton Village
Any update hedges near Box Tree Cottage obstructing pavement
85/21 COUNCILLORS’ REPORTS/CLERKS REPORT
a) O V W. Rota Next Meeting
b) Defibrillator – Monthly Checking’s –
c) County Cllrs Report
86/21 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
New applications –
DM/2022/00321 Planning permission PWLLMEYRIC Petrol Station single storey extension to existing forecourt and shop building
DM/2022/00263 – Planning permission – Rhewl Cottage – Extension and change of use of existing garage into dog day care facility. Change of use of field to dog walking paddock.
Decisions and Appeals – None
Enforcement –
Palace Farm Track DM/2020/01724 – Non compliant construction
Copy Documents 01/02/2022 – Land at Wye Valley Archery
87/21 CORRESPONDENCE AND FORTHCOMING MEETINGS
E-Mails
08 02 22 Invoice Viking
08 02 22 Update footpaths issues C Wheeler
10 02 22 Completion of Annual Audit Wales Audit Office
15 02 22 Request for plaque to be placed on bench on Village Green in memory of R Lewis
16 02 22 Invoice mowing of grass Mounton Village
15 02 22 Smart pension receipt of February pension amounts
15 02 22 Welsh Government details apprentice scheme
15 02 22 CC Brown update on LDP Candidate sites
17 02 22 MCC re blocked culverts behind Birdwood Gardens
17 02 22 Resident copy of letter re 2nd LDP candidate sites.
18 02 22 MCC Update on Palace Farm Track and Wye Valley Archery enforcements
21 02 22 Response to consultation on Traffic Order response received 22 02 22
21 02 22 TTRO consultation
21 02 22 Invoice Merlin Waste
22 02 22 Election Papers from MCC
22 02 22 Planning DM/0200/00263
23 02 22 Copy correspondence Cll L Brown to Welsh Government traffic management Larkfield roundabout
23 02 22 Email J Anderson advise drains being cleared.
24 02 22 Welsh IRPW Report
24 02 22 OVW questionnaire
25 02 22 Information Pwllmeyric toads crossing
25 02 22 MCC Planning DM/2022/00321
25 02 22 OVW membership due April 2022
28 02 22 M Sidwell – Calvert Cleared Birdwood Gardens
28 02 22 C Jones Place Practitioner – drop in sessions – Chepstow 12 03 2022
28 02 22 Reminder to Cllrs Opt in Out Cllr allowance forms
28 02 22 MCC Planning DM/2022/00321
01 03 22 Stock It Invoice
01 03 22 Merlin Invoice
02 03 22 Rialtas Update License
03 03 22 Welsh Government Receipt of our correspondence re Larkfield roundabout
03 03 22 MCC enforcement list
04 03 22 OVW Clerk Pay Award
06 03 22 Freedom of information request – British Muslim
88/21 OTHER MATTERS FOR DISCUSSION
- Community Resilience – Climate Emergency
- Items for Website – Cllr J Anderson
- Jubilee celebrations update – Cllr M Sidwell
89/21 PROJECTS AWAITING COMPLETION
Archive to Ebbw Vale. – Old School Records
90/21 DATE OF NEXT MEETING:
Next meeting Village Hall 11th April 2022