Agenda April 2021 - Mathern Community Council

JANE KELLEY
Clerk

1st April 2021 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 12th April 2021 at 7 pm.
The business to be transacted is as set out in the agenda below.
As the meeting is to be held via zoom any public comments can be forwarded to the
Clerk before Sunday 11th April 2021

Mrs Jane Kelley

Clerk to the Council

                        AGENDA 12th April  2021

71/20 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

71a/20. County Councillor’s monthly report.
Moved on agenda due to Shirenewton C C meeting clashing.

72/20 FINANCIAL MATTERS: Payments/Receipt for March/April

BACS Due to Covid
£
Viking Stationery 37.96
Batteries Defib 48.10
Viking Stationery 19.79
S J Smith Staining benches 290.00

D D Pension for March £83.45 Employee £ 46.36 Employer
Online Payment Salary for March £659.01
PAYE/ NI March £211.79

Internet Payment £56.40 Stock It Ltd. License and emails
Merlin Waste £43.33 increase 10p £4.00 per bin from April

Invoice sent to ReneSola re Rhewl Farm Community Grant 6.04.2021

Monthly Bank Reconciliation authorisation

End of year accounts 31.03.2021 Clerk to produce and arrange for internal audit.

73/20 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Response Re signage for Mounton re Wales in Bloom.
b) Response MCC re. SUDS regulations, new build,Pwllmeyric.
c) Response Welsh Water sewerage issues – Pwllmeyric/Mounton
d) Response Mounton House resident re removal of trees.

          74/20 HIGHWAYS / FOOTPATH ISSUES

Any advice re obstructions by traffic in speed calming areas.

Progress on Road sweeping and drain clearing three villages.

Already given to Clerk 

Footpaths, entrance to Mathern – overgrown verges affecting size of pavement 
Footpath from Garden Centre to Hayesgate as above.
Hayesgate road sign damaged
Road sign opposite Buftons turned around 
Pot Holes -  Mounton Village 
Entrance to Mathern. by brook area been taped off for 12 months. Please advise any action being taken.

          75/20 COUNCILLORS’ REPORTS/CLERKS REPORT/County Councillors Report

a. O V W. Meeting update 15th April 2021. Virtual meeting
b. Defibrillator – Monthly checking. Mounton Brook Lodge – new batteries fitted.
c. County Councillor’s monthly report. See 71A
d. Risk assessments –
e. Cllrs New Email addresses. Confirmation that all are working and feedback.
f. Best Kept Garden Competition 2021.

76/20 PLANNING APPLICATIONS – To include any received from MCC after Agenda is published.
a)
New applications
DM/0201/00379 – Conversion of existing garage/store/carport to residential annexe ancillary to Lady Mill, Mounton

DM/2020/01258 – Construction new detached storage building with offices and staff room. – Mounton Brook Lodge.

DM/2021/00412 – Demolition of existing porch garage conservatory. New garden room, replacement garage with annexe/ancillary accommodation above – Lime Kilns Pwllmeryic.

DM/2020/00883 – Mod or removal of condition Modification of conditions 4 of the planning consent – Land Adjacent to Sunnybank

b).Decisions and Appeals
c) Enforcement

           77/20 CORRESPONDENCE AND FORTHCOMING MEETINGS

Emails

8/03/2021 Highways issues – hedges 7673250
09/03/2021 SUDS. completed checks M Jeffs 8333705
12/03/2021 Planning notice – DM/2020/01258
15/03/2021 O V W membership April 21
18/03/2021 Planning notice DM/2021/00379
18/03/2021 Thank you letter – Wales Air Ambulance Service for Grant £100.00
26/03/021 Planning Notice DM/2021/00412
29/03/2021 O V W – Changes Summary of key provisions of the Local Government and Elections (wales) Act 2021 for the Community and Town Council Sector
30/03/2021 Audit Notice – Audit Wales – three year cyclical basis postponed until next year.

           78/20  OTHER MATTERS FOR DISCUSSION 

Progress - Mathern speed watch group.
Digital copies of school records passed to Stock it Ltd.
Changes Summary of key provisions of the Local Government and Elections (wales) Act 2021

for the Community and Town Council Sector

           79/20  PROJECTS AWAITING COMPLETION

Storage – articles re.Mathern School – Website update School Material
Accessibility Statement
Registration of public sector land by 2025

            80/20 DATE OF NEXT MEETING: 

         Next Meeting A C M Monday 10th May 2021-  7 pm via zoom .