I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 17th April 2023 at 7 pm. The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between 7 pm and 7.15 pm.
Please contact the Clerk if you wish to attend remotely.
Mrs Jane Kelley
Clerk to the Council
Telephone: 01291 621031
AGENDA – 17th April 2023
81/22 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting
82/22 Finance
a) To consider approval of payments as per below;
b) Monthly Bank Reconciliation authorisation – March 2023
c) Response Welsh Audit Office Re External Audit 2021/22 – Notice of conclusion advertised
d) Invoice sent to ReneSola re Rhewl Farm Community Grant 01-04 -023 – £1315.00
e) End of financial year Clerk to produce accounts and submit to internal Auditor.
Receipts January/February
Date Payee Amount
20 03 2023 First Stationery (printing What’s on leaflet) £ 85.50
20 03 2023 Planning Wales Training £ 40.00
24 03 2023 Inland Revenue –NI Employer’s £157.38
31 03 2023 NI – PAYE £ 30.55
31 03 2023 Salary £647.44
24 03 2023 Mathern Village £ 17.00
31 03 2023 Batteries Defibrillator £ 28.99
31 03 2023 Items Coffee Morning £ 28.50
Consider Churchyard grants to Mathern Mouton and St Pierre
82/22 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Any update MCC Re: Palace Farm activities
b) Update Welsh Water Meeting re Mounton Meadows
c) Actions re introduction of a Community Plan.
d) Update actions Coffee morning
e) Insurance re litter picks
f) Update progress speed watch Mathern
g) Representative School admissions
84/22 HIGHWAYS/FOOTPATHS
a) Footpaths project – C Wheeler
b) Any other issues to be reported to MCC
85/22 COUNCILLORS’ REPORTS/CLERKS REPORT
a. O.V W. Next Meeting 20 04 2023 sessions House Usk 7pm
b. Defibrillator – Monthly Checking’s
c. County Cllrs Report
d. Update policies Draft Biodiversity Statement
e. Best Kept Garden as seen from the road side. Cllrs S Stephens and J Harris HR
f. Annual Risk assessments Mathern, Mounton and Pwllmeyric.
86/22 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
a) New applications –
i. DM/2023/00480 – 13 Birdwood Gardens – Second storey side extension
b) Decisions and Appeals – None
c) Enforcement – None
87/22 CORRESPONDENCE AND FORTHCOMING MEETINGS
14 03 2023 Merlin Waste signed contract received
14 03 2023 OVW Booking confirmation Cllr J Anderson Module 16
14 03 2023 OVW invitation to beacon Beacon local nature partnership 19 04 2023
14 03 2023 G O Safe link from Shirenewton C C
14 03 2023 OVW advise re litter picking insurance implications
15 03 2023 Zurich details required for litter picking insurance
15 03 2023 Reply OVW re update of external audit should be received by April
15 03 2023 Update Welsh Water meeting
15 03 2023 Notification of Change of address Wales audit office
16 03 2023 O V W Planning Wales training list – Cllr G Page booked for 22 03 2023
16 03 2023 Give dog fouling the red card agenda – apologies sent from Clerk
17 03 2023 School admissions forum – nominee required (Cllr Matt Sidwell has requested more details regarding the commitment needed)
17 03 2023 Invoice First stationery re printing what’s of leaflet.
20 03 2023 MCC confirmation green waste pass for community green waste 3 passes
20 03 2023 Confirm5atn Defibrillation to be delivered Monday 27th March
21 03 2023 We don’t Buy Crime confirmation – training booked for Monday 22 May 2023 7 till 8
21 03 2023 OVW List of training for April
22 03 2023 MCC Sue Parkinson – Re public spaces protection Order
23 03 2023 Survey – citizens advise – Clerk completed
23 03 2023 MCC confirmation of highways issues for March proforma updated
24 03 2023 School admissions representative
27 03 2023 invoice village Hall Rent
28 03 2023 Audit conclusion 2022/2022
30 03 2023 MCC Planning DM/2023/00480
30 03 2023 Audit papers Welsh audit office this year 2022/23
01 04 2023 Invoice Stock It – monthly license fee £55.20
03 04 2023 Invoice Merlin Waste Dog waste collection
03 04 2023 OVW Meeting face to face 20 04 2023 Sessions house 7pm
04 04 2023 MCC job 16756352 completed
04 04 2023 Confirmation Training Cllr M Sidwell
Booked training Course Cllr M Sidwell
04 04 2023 Module 6
10 04 2023 Module 12
25 04 2023 Module 13
Jane Kelley
12 04 2023 Module 6
88/22 OTHER MATTERS FOR DISCUSSION
1. Development flooding and coastal erosion (TAN 15) consultation to be completed 17 04 2023
2. Community Resilience – Climate Emergency
3. Items for Website – Cllr J Anderson – update from training with OVW
4. Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance. New defibrillator in-stalled at Mathern Village Hall.
89/22 PROJECTS AWAITING COMPLETION
1. Zurich details required for community litter picks.
80/22 DATE OF NEXT MEETING
Due to Bank Holidays
Next Meeting 15th May 2023