Agenda March 2023

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I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 13th March 2023 at 7 pm. The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between 7 pm and 7.15 pm.

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley
Clerk to the Council
Telephone: 01291 621031

AGENDA – 13th March 2023

71/22 PROCEDURAL ITEMS

(i) Public Comment
(ii) To receive monthly police report
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting

72/22 Finance

a) To consider approval of payments as per below;
b) Monthly Bank Reconciliation authorisation – Febuary 2023
c) Any Response External Audit Re-External Audit 2021/22

Receipts January/February

Date Payee Amount

24 01 2023 Rialtus (account annual fee) £374.99
31 01 2022 J Kelley (salary) £713.04
31 01 2022 Inland Revenue £178.20
31 01 2022 NI £ 30.55
06 02 2022 Stock It Ltd £ 56.40
10 02 2022 Merlin Waste £ 84.50

73/22 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

Responses to queries raised at previous meetings

a) Any update MCC re Palace Farm activities
b) Update Welsh Water Meeting re Mounton Meadows
c) Mathern Directory progress
d) Budget Meeting MCC 9th March 2023 – any future consultation

74/22 HIGHWAYS/FOOTPATHS

a) Footpaths project – C Wheeler
b) Any other issues to be reported to MCC

75/22 COUNCILLORS’ REPORTS/CLERKS REPORT

a. O.V W.
b. Defibrillator – Monthly Checking’s
c. County Cllrs Report
d. Update policies Draft Biodiversity Statement – IT Policy Stress Management
e. Finance and Governance toolkit for Community Draft Vision Statement
f. HR – Clerks DSE Risk assessment completed

76/22 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.

a) New applications –

i. DM/2023/00306 This Old Builders Yard – Conversion and extension of an uninsulated out-build to form ancillary accommodation to serve the main dwelling

b) Decisions and Appeals – None

c) Enforcement – None

I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 13th March 2023 at 7 pm. The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between 7 pm and 7.15 pm.  

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley

Clerk to the Council

Telephone: 01291 621031

AGENDA – 13th March 2023

71/22     PROCEDURAL ITEMS

  • Public Comment
    • To receive monthly police report
    • Apologies
    • Declarations of Personal or Pecuniary interest
    • Minutes of previous meeting

72/22     Finance

  1. To consider approval of payments as per below;
  2. Monthly Bank Reconciliation authorisation – Febuary 2023
  3. Any Response External Audit Re-External Audit 2021/22

Receipts January/February

Date                     Payee                                                Amount

24 01 2023            Rialtus (account annual fee)           £374.99

31 01 2022            J Kelley (salary)                                 £713.04

31 01 2022            Inland Revenue                                 £178.20

31 01 2022            NI                                                          £  30.55

06 02 2022            Stock It Ltd                                         £  56.40

10 02 2022            Merlin Waste                                      £  84.50

73/22     PROGRESS REPORT ON ACTIONS FROM LAST MEETING

Responses to queries raised at previous meetings

  1. Any update MCC re Palace Farm activities
  2. Update Welsh Water Meeting re Mounton Meadows   
  3. Mathern Directory progress
  4. Budget Meeting MCC 9th March 2023 – any future consultation         

74/22     HIGHWAYS/FOOTPATHS           

  1. Footpaths project – C Wheeler  
  2. Any other issues to be reported to MCC  

75/22 COUNCILLORS’ REPORTS/CLERKS REPORT

a. O.V W.
b. Defibrillator – Monthly Checking’s
c. County Cllrs Report
d. Update policies Draft Biodiversity Statement – IT Policy Stress Management
e. Finance and Governance toolkit for Community Draft Vision Statement
f. HR – Clerks DSE Risk assessment completed

76/22 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.

  1. New applications –
  1. DM/2023/00306 This Old Builders Yard – Conversion and extension of an uninsulated outbuild to form ancillary accommodation to serve the main dwelling
  2. Decisions and Appeals – None
  3. Enforcement – None                                  

77/22 CORRESPONDENCE AND FORTHCOMING MEETINGS  

14 02 2023            Draft Vision Statement Cllr M Sidwell

14 02 2023            Rhewll and 2 Request for update on grants given

14 02 2023            Request for old school records from a public member

15 02 2023            Details needed re budget meeting re school transport

16 02 2023            Copy of response villager re draft budget changes

16 02 2023            Planning Wales – Planning event – invitation 23 02 2023

16 02 2023            Ty Hyfon grant request

17 02 2023            MCC response to Clerk H Pearson re speaking at budget meetings 2nd and 9th Match  

17 02 2023            Vacancy Clerk at Wentwood C C

19 02 2023            Response Governor Dell re Draft Budget cuts

20 02 2023            Section 6 Report update OVW

20 02 2023            OVW training list for March

21 02 2023            Open spaces protection order dog controls in Monmo9uthhsire

23 02 2023            Agreed Timesheet Cllr C Ovenden Clerk

  1. Coffee Morning 1st April 2023
  2. Topics to be agreed suggested Coronation Orchard
  3. Litter picking
  4. Community plan (speaker)
  5. Effect of budget changes and any future consultations.

78/22     OTHER MATTERS FOR DISCUSSION 

  1. Development flooding and coastal erosion (TAN 15) consultation to be completed 17 04 2023
  2. Community Resilience – Climate Emergency
  3. Items for Website – Cllr J Anderson
  4. Return of Councillor Allowance forms

79/22 PROJECTS AWAITING COMPLETION

  1. Installation of new defibrillator at Village Hall.
  2. Installation of community litter picking equipment

80/22 DATE OF NEXT MEETING

Next Meeting 17th April 2023

Note April meeting 17th April due to Easter Monday on 10th April 2023.

 [James And1]

14 02 2023 Draft Vision Statement Cllr M Sidwell
14 02 2023 Rhewll and 2 Request for update on grants given
14 02 2023 Request for old school records from a public member
15 02 2023 Details needed re budget meeting re school transport
16 02 2023 Copy of response villager re draft budget changes
16 02 2023 Planning Wales – Planning event – invitation 23 02 2023
16 02 2023 Ty Hyfon grant request
17 02 2023 MCC response to Clerk H Pearson re speaking at budget meetings 2nd and 9th Match
17 02 2023 Vacancy Clerk at Wentwood C C
19 02 2023 Response Governor Dell re Draft Budget cuts
20 02 2023 Section 6 Report update OVW
20 02 2023 OVW training list for March
21 02 2023 Open spaces protection order dog controls in monmo9uthhsire
23 02 2023 Agreed Timesheet Cllr C Ovenden Clerk

a) Coffee Morning 1st April 2023
b) Topics to be agreed suggested Coronation Orchard
c) Litter picking
d) Community plan (speaker)
e) Effect of budget changes and any future consultations.

78/22 OTHER MATTERS FOR DISCUSSION

  1. Development flooding and coastal erosion (TAN 15) consultation to be completed 17 04 2023
  2. Community Resilience – Climate Emergency
  3. Items for Website – Cllr J Anderson
  4. Return of Councillor Allowance forms

79/22 PROJECTS AWAITING COMPLETION

  1. Installation of new defibrillator at Village Hall.
  2. Installation of community litter picking equipment

80/22 DATE OF NEXT MEETING

Next Meeting 17th April 2023

Note April meeting 17th April due to Easter Monday on 10th April 2023.

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