Agenda May 2022

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I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 9th May 2022 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm. Please contact the Clerk if you wish to attend remotely.


MATHERN COMMUNITY COUNCIL

Clerk: – 4th April 2022
Mrs JANE KELLEY,
3 PARKLANDS,
MATHERN,
CHEPSTOW,
MONMOUTHSHIRE.
NP16 6JL
Telephone 01291 621031


AGENDA


1/22 Procedural Items:-

a) Public Comment
b) To receive monthly police report
c) Apologies
d) Declarations of Personal or Pecuniary interest
e) Office of Acceptance forms to be signed by all Councillors
f) Minutes of previous meeting

2/22 Finance -:

a) to consider approval of payments as per below
b) to approve appointment of Internal Auditor for 2022/2023 accounts
c) to approve advertising of grant availability from 2022/2023 budget. Consider Grants
d) Adopt Annual Governance Statement Part 1 and 2
e) Monthly Bank Reconciliation authorisation April

Receipts: April / May

Date Description Payment Method
Rhewl 1 Solar Farm community benefit £ 1155.45

Payments

Date Description Payment Method
12 04 2022 Smart Pension £ 133.42 BACS
21 04 2022 Charges £ 5.40 BACS
29 04 2022 Salary £ 649.86 BACS
29 04 2022 Paye – NI £ 199.05 BACS

3/22 PROGRESS REPORT ON ACTIONS FROM LAST MEETING:-

Responses to queries raised at previous meetings

a) Update Speed Watch – Mathern Village – pending 20 mph speed reduction update.
b) Update Walks Leaflets
c) Response MCC re-sign clearance in Community.
d) Response MCC re Palace Farm activities –
e) Response The Dell, re: Governors Post.

4/22 HIGHWAYS/FOOTPATHS
a) Footpaths project – C Wheeler
b) Any update potholes Mounton Village
c) Any update hedges near Box Tree Cottage obstructing pavement

5/22 COUNCILLORS’ REPORTS/CLERKS REPORT

a. O V W. Rota Next Meeting
b. Defibrillator – Monthly Checking’s
c. County Cllrs Report
d. Discussion on the future direction of Best Kept Garden as seen from the roadside, including the nomination of a Councillor responsible for overseeing any future competition.
e. Risk assessments
f. Reminder Dell Governors position will become available in July.

6/22 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
A. New applications :–

  1. DM/2022/00498 – Listed building consent– Mathern Palace – LBC – Currently the property lies within the curtilage of existing listed building and is used as a store we propose to convert into 2 holiday homes.
  2. DM/2022/00496 – Listed Building Consent – Mathern Palace – LBC – Conversion of an existing three bed unit into two dwellings for the use of holiday lets. Demolish existing single storey extension and replace with new. Enlarge opening to one side elevation.
    B. Decisions and Appeals :– None
    C. Enforcement :–
    i. Palace Farm Track DM/2020/01724 – Non compliant construction

7/22 CORRESPONDENCE AND FORTHCOMING MEETINGS
-1- Cancellation of Meeting with Welsh Water and no pending meeting date agreed – Re sewerage issues Mounton/Pwllmeyric
E-Mails:-

12 04 22 Agenda OVW Meeting 21 04 22
12 04 22 Planning DM/2022?00496 and 00498
13 04 22 OVW Training Dates
13 04 22 Viking Invoice
13 04 22 Traffic Order 209(amendment order No 2) 2022
18 04 22 Circulated Comments Church Cottage Mounton
19 04 22 OVW – Request for a relief Clerk for Rogiet C C
19 04 22 Details for Storage of Archive for old school Mathern
19 04 22 Viking change of bank details
21 04 22 Grant Application Mathern Athletic Club

8/22 OTHER MATTERS FOR DISCUSSION

  1. Community Resilience – Climate Emergency
  2. Items for Website – Cllr J Anderson
  3. Jubilee celebrations update – Cllr M Sidwell
  4. Appointment of Representatives on going
  5. Charity of Charles Pratt Mathern Cllr Jayne Harris
  6. To re- adopt the following policies.
     Grants Policy
     Health and Safety policy
     Equality and Diversity Policy
     General Data protection Regulation
     Freedom of information publications of documents
     Risk assessment and management procedure
     Retention and disposal of document policy
     Social media policy
  7. Un-adopted
    Welsh Language policy
  8. Future Coffee Morning – Community engagement.

9/22 PROJECTS AWAITING COMPLETION
a. Archive to Ebbw Vale. – Old School Records

10/22 DATE OF NEXT MEETING:-

Next meeting A C M 13th June if uncontested election – 16th If contested – Village Hall

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