I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 14th November 2022 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm. Please contact the Clerk if you wish to attend remotely.
Clerk: – 7th No-vember 2022
Mrs JANE KELLEY,
3 PARKLANDS,
MATHERN,
CHEPSTOW,
MONMOUTHSHIRE.
NP16 6JL
Telephone 01291 621031
AGENDA
41/22 Procedural Items: –
- Public Comment
- To receive monthly police report –
- Apologies
- Declarations of Personal or Pecuniary interest
- Minutes of previous meeting
42/22 Finance -:
a) To consider approval of payments as per below
b) Monthly Bank Reconciliation authorisation September 2022
c) Any Response External Audit. Response re Internal Auditor 2022/2023
d) Set three-year forecast.
e) In accordance with the Public Bodies (Admission to Meetings) Act 1960 it is proposed that in relation to the next item of business, the press and the public be excluded from the meeting by reason of the confidential nature of the business to be transacted
f) Update Clerks contract – HR issues re discussion with OVW Clerks’ evaluation of Contract review following internal audit (documents attached)
g) NALC National Salary Award
Receipts:: – None
Payments
Date Description Payment
14 10 2022 Mt T Bryant (Mounton Village Mowing £112.50
24 10 2022 R B L (British Legion Wreath) £35.00
30 10 2022 Inland Revenue only (PAYE & NI Clerk) £144.40
30 10 2022 Jane Kelly (Clerk Salary) £577.83
30 10 2022 Smart Pension (Smart Pension) £111.11
30 06 2022 Inland Revenue Only £142.14
05 11 2022 Mathern Village Hall Rent £15.00
07 11 2022 Stock IT (Hosting and Registration cost annual £90.00
43/22 PROGRESS REPORT ON ACTIONS FROM LAST MEETING: –
Responses to queries raised at previous meetings
a) Response MCC re: Dog waste collection tenders
b) Any update MCC re: Palace Farm activities
c) Update Welsh Water Meeting re: Mounton Meadows
44/22 HIGHWAYS/FOOTPATHS
1) Footpaths project – C Wheeler
2) Work War Memorial
45/22 COUNCILLORS’ REPORTS/CLERKS REPORT
a) O V W.
b) Defibrillator – Monthly Checking’s
c) County Cllrs Report Advise on revised LDP re Press release: Council proposes sites for pioneering housing development press release 4th November 2022.
d) Risk assessments
46/22 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
- New applications: – DM/2022/01155 – Hybrid application comprising full planning for the erection of a roadside facility Land at Newhouse Farm Industrial Estate.
- Decisions and Appeals – None
- Enforcement – None
47/22 CORRESPONDENCE AND FORTHCOMING MEETINGS
E-Mails: –
04 10 2022 OVW Joint conference bookings 9 10 22 – Clerk unable to attend
05 10 2022 Transforming Chepstow plan consultation 12 10 2022
05 10 2022 M Hand MCC update 20 miles speed Mathern Tender given
06 10 2022 MCC Dog Fouling stickers – Bags £47.20 per box 1000
06 10 2022 Independent remuneration panel for Wales draft report
07 10 2022 MCC Enforcement list
07 10 2022 Planning Aid Wales – Training dates
07 10 2022 MCC Public space protection
11 10 2022 Rialtas Sale
11 10 2022 MCC Drainage CCTV survey results
11 10 2022 Re 14191781 Re dropped kerb Step aside – Clerk chasing officer to investigate and confirm outcome.
12 10 2022 MCC T Arnold re accessible footpaths
12 10 2022 Police report
12 10 2022 MCC advise 2 bids in re empty dog bins still no decision due to not enough details.
14 10 2022 OVW independent Renumeration Panel draft Report
14 10 2022 British red cross grant scheme for veterans and families
17 10 2022 Invoice Mounton Mowing £115.50 Paid Bacs
17 10 2022 MCC Copy of dog waste tender
18 10 2022 OVW Training list
18 10 2022 Service of remembrance acknowledgement guides
18 10 2022 MCC notes re give dog fouling the red card
19 10 2022 Reminder OVW/SLCC joint conference
19 10 2022 C Wheeler works required at war memorial
19 10 2022 D Davies Re petition Co until tax rise
19 10 2022 Albert goodman note annual service charges cancelled now annual governance report every 3 years
19 10 2022 Smart pension login confirmation clerk
20 10 2022 OVW Biodiversity conference 27 10 2022 10 till 4pm
21 10 2022 Smart pension reset password.
21 10 2022 MCC notification service request 15470792
24 10 2022 Welsh Water Update Meeting
24 10 2022 Pension Upload confirmation
24 10 2022 War Memorial issues groundwork
26 10 2022 Missing defib mouton House school
28 10 2022 MCC Notification service request 15532787
31 10 2022 O V W Welsh government fuel support
31 10 2022 O V W War memorial workshop
31 10 2022 Invoice Merlin Waste Aug/Sep/Octo
31 10 2022 MCC EIA Consultation
01 11 2022 Stock It invoices £90.00 annual hosting fee – paid 07 11 2022
01 11 2022 Stock It invoices monthly 56.40 licenses fees
01 11 2022 Impact citizens advise statement
02 11 2022 invoice village hall rent paid 05 11 2022
02 11 2022 OVW new salary scale NALC – backdated to 01 04 2022
03 11 2022 MCC enforcement list Meeting Via Zoom Welsh Water 16th January 2023 at 11pm
48/22 OTHER MATTERS FOR DISCUSSION
- Community Resilience – Climate Emergency
- Items for Website – Cllr J Anderson
- Service Reembrace Sunday 13th November 10:15
49/22 PROJECTS AWAITING COMPLETION
a) Response from application for a third defib to be sited at the village hall –
b) CC to purchase cabinet if the application is successful.
c) MCC to install and implement 20 MPH through villages
d) Update Walker Leaflets
50/22 DATE OF NEXT MEETING: –
Next Meeting Finance meeting date to be confirmed.