JANE KELLEY
Clerk
6th September 2021 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031
I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on 13th September 2021 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.
Mrs Jane Kelley Clerk to the Council
AGENDA 31/21 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report – update No right hand turn from St Pierre
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting
32/21 Finance –
A ) Monthly Bank Reconciliation authorisation July and August.
B) Grant Applications – None received as at 7th September 2021 Receipts July/August/September 2021
None
Payments
21 07 2021 A Fry (internal Audit) 420.00 BACS invoice 21/21
30 07 2021 Salary 672.25 BACS
30 07 2021 Paye 213.71 BACS
09 08 2021 Telephone/Internet 56.41 BACS invoice 22/21
06 08 2021 Merlin Waste 59.58 SO
06 08 2021 Stock it Ltd 56.40 SO
Smart pension 132.79 DD
12 08 2021 War Memorial 213.75 BACS invoice 23/21
20 08 2021 Mounton Mowing 112.50 Q 102076 invoice 24/21
31 08 2021 Salary 621.31 BACS
31 08 2021 Paye /NI 151.40 BACS
13 09 2021 Telephone/internet 56.41 BACS
13 09 2021 Village Hall Rent 45.00 BACS invoice 25/21
13 .09 2021 Clerk Home work fee 200.00 BACS invoice 26/21
Receipt
31 08 2021 Precept MCC 7333.00 CR
33/21 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Maintenance /Drain clearance Pwllmeyric Village.
b) Update Walk Leaflets stock – Quote for reprints
c) Statistics from Speed tapes Mathern Villlage
d) Data analysis sheet accidents A48 Pwllmeryric
34/21 HIGHWAYS/FOOTPATHS
Any further update Untidy Land rear Birdwood Gardens
Update land clearance Edge of Barn Lane.
Hayesgate pavements/road signage35/21 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W. Rota Next Meeting
b Defibrillator – Monthly Checkings –
c County Cllrs Report
d. Update Website Cllr J Anderson
36/21 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
a. New applications –
DM/2021/01113 – Advertisement consent – replacement of hotel sign with branch new – St Pierre Hotal and Country Club
Information only DM/2021/01341 Brookfield Lodge Baileys Hay – permitted development under GDO
b. Decisions and Appeals –
c. Enforcement –
37/21 CORRESPONDENCE AND FORTHCOMING MEETINGS
15 07 2021 Replacement L D P – Consultation Dates by appointment only
• Virtual Engagement Session -8th July 2021 6pm-7.30pm
• Virtual Engagement Session – 20th July 2021 3pm-4.30pm
• Usk – Sessions House – 12th July 1pm-7pm
• Chepstow – Drill Hall – 14th July 1pm-7pm
• Magor – Baptist Church – 15th July 2021 1pm-7pm
• Monmouth – Leisure Centre – 19th July 2021 1pm-7pm
• Caldicot – Choir Hall – 21st July 2021 1pm-7pm
• Abergavenny – St Marys Prioriy Centre 27th July 2021 1pm-7pm
• Raglan – Village Hall – 29th July 2021 1pm-7pm
16 07 2021 OVW Training Dates
19 07 2021 OVW Bulletin
19 07 2021 Cllr S Stevens email re template for traffic accidents Pwllmeryic Hill
19 07 2021 Cllr S Stevens email re sign off of emails signature
20 07 2021 Email re quality of track re Palace Farm referred to Enforcements
21 07 2021 MCC re dog waste collections – meeting September with contractors
21 07 2021 Consultation Event RLDP – 16 08 2021 Circulated to Cllrs
21 07 2021 Email Kudos – Clerks discussion Re Walks Leaflet quote to follow
26 07 2021 MCC acknowledgement Palace Farm enforcement
30 07 2021 Ruth Rourke – Paths to well being – circulated to all and MMPVB
02 08 2021 Confirmation receipt of our consultation RLDP
02 08 2021 Stock it invoice – £56.40 Paid monthly via SO
03 08 2021 Merlin Waste invoice – Paid monthly via S O
03 08 2021 Planning consultation DM/2021/01113
04 08 2021 L G Partnership briefing – Circulated
05 08 2021 MCC enforcement list
06 08 2021 Stock it – notification of holidays
08 08 2021 C Wheeler invoice for work carried out war memorial – Paid
12 08 2021 Policing policy – Circulated
15 08 2021 invoice Mathern Village Hall Rent £45.00 Paid via BACS
16 08 2021 Invoice Mounton Verges/Roundabout cutting Paid
18 08 2021 Welsh Audit – Cllrs expenses submission – Return completed 20 08 2021 submitted
18 08 2021 Review of Renumeration Framework for Councils – Response Sent Mathern C C would agree with proposals except that payment to all councillors is mandatory. In their opinion, this should not be the case until the taxation query is sorted with HMRC.
18 08 2021 Land Nr Cherry Tree – Email send to M Evans MCC – re further work need to clear the drainage culvert.
18 08 2021 C Wheeler offer to assist with footpaths issue notifications liaise with MCC County side Access Manager.
19 08 2021 OVW – innovative practice conference 22 09 2021
23 08 2021 MCC Planning DM/2021/01341 Brookfield Lodge notification only
24 08 2021 MCC Graham Kinsella update statistics speed/volume survery Mathern
25 08 2021 Email request C C Brown obtain further details of the above survey.
29 08 2021 Copy of Residents response re R L D P
02 09 2021 Welsh Audit request for Budget figures for 2021 2022
38/21 OTHER MATTERS FOR DISCUSSION
a) Welsh Government Briefing for community and town Council – Multi location meetings notice received 4th August 2021 circulated to all Cllrs 16th August 2021 – If resolved a possible amendment to Standing Orders
b) Consideration for platinum Jubilee commemorations 2022.
c) Possible archive of C C files – 2022
d) Asset sharing relationship with Chepstow Town Council.
e) What’s happening to Mounton House School?
f) Community Resilience – what plans exist to help residents in emergencies. Are we better prepared to manage flooding events similar to those we had earlier this year
g) Climate emergency. Just feel this is something that we should have on the agenda now. Was our experience of flooding the result of an unusual amount of rainfall?
39/21 PROJECTS AWAITING COMPLETION
Archive to Ebbw Vale. – Old School Records
Archive records of school to be input Website - Ongoing 40/21 DATE OF NEXT MEETING:
Next meeting Proposal to move to Monday 18th October 2021 7 pm Mathern Village Hall.