I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on 11th September 2023 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.
Please contact the Clerk if you wish to attend remotely.
Mrs Jane Kelley Clerk to the Council
AGENDA – September 202330/23 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report –
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting
31/23 Finance –
a) To consider approval of payments as per below.
b) Monthly Bank Reconciliation authorisation – July and August 2023
c) Any Update from HSBC of Mandate for bank signatures
d) Budget to Spending
e) Application for Grant
Payments / Receipts July /August Date Payee Amount
12 07 2023 Smart Pensions 112.98
21 07 2023 HSBC Charges 5.00
21 07 2023 VDU Glasses – Clerk 105.75
24 07 2023 Stationery 22.00
24 07 2023 HMRC 195.20
25 07 2023 Postage 9.71
25 07 2023 Stationery 10.00
28 07 2023 Work from Home Monthly Clerk 28.00
28 07 2023 Salary – Clerk 792.79
07 08 2023 Stock It Ltd 55.20
10 08 2023 Smart Pensions 143.89
10 08 2023 Merlin Waste 91.00
14 08 2023 Internet and Telephone 64.05
14 08 2023 S Jones – Village Maintenance 100.00
18 08 2023 O V W (membership) 164.00
21 08 2023 Charges HSBC 5.00
22 08 2023
31 08 2023
31 08 2023 Stationery (storage Boxes)
Inland Revenue
J Kelley Salary 17.00
103.20
581.27
32/23 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Any update MCC re Palace Farm activities
b) Actions re introduction of a Community Plan.
c) Review following, We Don’t Buy Crime presentation – information from other Councils.
33/23 HIGHWAYS/FOOTPATHS
a) Footpaths project – C Wheeler
b) Any other issues to be reported to MCC
34/23 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W.
b Defibrillator – Monthly Checking’s –
c County Cllrs Report
d. Review new Model Standing Orders OVW – first draft attached.
e. Best Kept Garden as seen from the road side. Cllrs S Stephens and J Harris
35/23 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
a. New applications –
DM/2023/01081 – Red Roses Mathern – Proposed Garden multi-purpose single storey annexe outbuilding to rear of garden.
DM/2022/01319 – Barnetts Cottage, Bayfield – Amended Plans no letter as of 04 09 2023
b. Decisions and Appeals –
c. Enforcement –
36/23 CORRESPONDENCE AND FORTHCOMING MEETINGS
11 07 2023 MCC apology incorrect details updated on highways proforma re completed works
11 07 2023 MCC circulation of enforcement list no longer circulated
11 07 2023 MCC Hayesgate signage replacement
11 07 2023 Croesyceiliog /Llanyrafon re smart water holding email – chased 14 08 2023
16 07 2023 Mathern Risk assessments return
17 07 2023 Notice delegated panel meeting DM/2023/00768
18 07 2023 Wales Audit enquiry
18 07 2023 MCC offer of poo bags at reduced cost – Cllrs emailed decision to or purchase any further supply.
18 07 2023 Copy of letter re 2nd stage of appeal re home to school bus travel.
19 07 2023 MCC highways on proforma 17828984 17829074 17828984 1782850 17828201 17828134 17827746 178277827 17827929
20 07 2023 OVW training log
22 07 2023 MCC details home to school transport
24 07 2023 Time sheet agreed – C Ovenden
24 07 2023 Phosphate Briefing
25 07 2023 MCC members seminar 19 09 2023 9 – 11
26 07 2023 Quote bench – churchyard Mathern – Agree £100.00
28 07 2023 OVW Training Lit
01 08 2023 Invoice Stock It £55.20
03 08 2023 Merlin Invoice £91.00
04 08 2023 Wye Valey partnership consultation
07 08 2023 Cllr J Anderson Certificate OVW
08 08 2023 MCC Planning Red Roses DM/2023?0108 – emails sent to advise meeting date 11 09
11 08 2023 Email Plowman to advise appeal has been successful.
12 08 2023 Bench completed Mathern Church yard
14 08 2023 Circulation Public ombudsman report
14 08 2023 Aquarius Mental Health – Ci8vility and Respect training
14 08 2023 Reply re Smart water – local council
15 08 2023 Application for Grant – Cruse Gwent
15 05 2023 Membership request fee OVW – Paid 164.00
17 08 2023 DM/2022/01155 Newhouse Farm details of delegated panel confirmation if we wished to speak
21 08 2023 Police Report
21 08 2023 R Stock – working on email Cllr D Harris
21 08 2023 OVW Training list.
25 08 2023 Timesheet agreed
25 08 2023 Training Certificates received Cllr M Sidwell.
30 08 2023 Application for Grant request application sent for completion
31 08 2023 Rialtus – customer survey – Clerk completed
01 09 2023 Stock It Invoice 55.20
02 09 2023 Merlin Watse Invoice 91.00
37/23 OTHER MATTERS FOR DISCUSSION
Forth coming meeting
Community Resilience – Climate Emergency
Items for Website – Cllr J Anderson
Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance.
Remembrance Service November 2023
38/23 PROJECTS AWAITING COMPLETION
Coronation Garden Planting
New Plants Mathern War Memorial
39/23 DATE OF NEXT MEETING:
Next Meeting Monday 9th October 2023