I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 15th May 2023 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm.
Please contact the Clerk if you wish to attend remotely.
Mrs Jane Kelley
Clerk to the Council
Telephone: 01291 621031
AGENDA – July 2023

20/23 PROCEDURAL ITEMS

(i) Public Comment
(ii) To receive monthly police report
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting

21/23 Finance
a) To consider approval of payments as per below.
b) Monthly Bank Reconciliation authorisation – May 2023
c) Any Update from HSBC of Mandate for bank

Payments / Receipts April/May
Date Payee Amount

16 06 2023 Crown Hill Nursery 36.99
19 06 2023 Keyboard and Mouse 34.99
21 06 2023 Bank Charges 5.00
28 06 2023 J Kelley (monthly work from home fee) 26.00
27 06 2023 Rent Village Hall 51.00 (April – June)
25 06 2023 ICO information commission 35.00
30 06 2023 HMRC 119.96
30 06 2023 J Kelley Salary 621.18

22/23 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

Responses to queries raised at previous meetings

a) Any update MCC re Palace Farm activities
b) Actions re introduction of a Community Plan
c) Review following, We Don’t Buy Crime presentation – information from other Councils.
d) Update Emergency contact list
e) Clerk Eyecare Review – Re DSE completion

23/23 HIGHWAYS/FOOTPATHS

a) Footpaths project – C Wheeler
b) Any other issues to be reported to MCC

24/23 COUNCILLORS’ REPORTS/CLERKS REPORT

a. V W.
b. Defibrillator – Monthly Checking’s
c. County Cllrs Report
d. Review new Model Standing Orders OVW
e. Best Kept Garden as seen from the road side. Cllrs S Stephens and J Harris
f. Annual Risk assessments Mathern. – Clerk Eyecare Review – Re DSE completion.

25/23 PLANNING APPLICATIONS

Plus, any applications received after Agenda is issued.

1. New applications –
a. DM/2023/00839 Two Storey front extension with gable roof, Ground Floor
b. DM/2023/00837 Extension and Alterations with associated works – 22 Orchid Meadow Pwllmeyric
2. Decisions and Appeals
3. Enforcement –

26/23 CORRESPONDENCE AND FORTHCOMING MEETINGS

13 06 2023 Brook Blockage notification Cllr J Anderson
13 02 2023 Planning confirmation neighbours letter received
13 06 2023 OVW Survey re internet speed
13 06 2023 Police confirmation Smart fee is excluding VAT 9.95
13 06 2023 Confirmation Highways issues received by MCC
14 06 2023 Confirmation Blockage Brook from MCC will action
14 06 2023 Invoice Stock It £54.00
14 06 2023 MCC Give dog fouling the red card minutes received
14 06 2023 Agenda OVW 6 07 2023 7pm Usk
15 06 2023 Update Welsh Water Meeting – next date 12 09 20323 11pm – 12pm
19 06 2023 Welsh Audit Update –
19 06 2023 MCC Planning DM/2023/00839
19 06 2023 MCC Planning DM/2023/00837
19 06 2023 T Utting letter re noise from Brook Lodge Mounton
22 06 2023 MCC road closures diversion Weekend 30th June – 1st July.
23 06 2023 OVW training dates for June July
23 06 2023 Cllr S Stephens Update Best Kept Garden competition criteria.
26 06 2023 Best Kept Garden Criteria – Cllr S Stevens
26 06 2023 MCC Update completed works hedges / sweeping Pwllmeyric
26 06 2023 Have your say survey Fire Service
26 06 2023 Invoice Mathern Village Hall £51.00 Paid April – June
26 06 2026 Reply Cllr J Anderson sweeping not completed Pwllmeyric
26 06 2023 OVW Minutes
26 06 2023 Cllr M Sidwell agreed clerks’ salary for June
26 06 2023 MCC Planning DM/2023/00839
29 06 2023 Letter public re overgrown pavements/brambles Pwllmeyric.
30 06 2023 OVW Training list June/July
30 06 2023 Stock it Invoice 55.20 Paid D D
30 06 2023 Merlin Waste Dog Bins collection 91.00 Paid D D

27/23 OTHER MATTERS FOR DISCUSSION

Forth coming meeting

1. Community Resilience – Climate Emergency
2. Items for Website – Cllr J Anderson
3. Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance.
4. Remembrance Service November 2023

28/23 PROJECTS AWAITING COMPLETION

1. Coronation Garden Planting
2. New Plants Mathern War Memorial

29/23 DATE OF NEXT MEETING:

1. No Meeting in August
2. Next Meeting Monday 11th September 2023

I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 12th June 2023 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm.

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley
Clerk to the Council

AGENDA – June 2023

11/23 PROCEDURAL ITEMS

(i) Public Comment
(ii) To receive monthly police report
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting

12/23 Finance

a) To consider approval of payments as per below.
b) Monthly Bank Reconciliation authorisation – April 2023
c) Adopt Annual Governance Statement Part 1 and 2.
d) Any Update from HSBC of Mandate for bank signatures
e) Review Spending to Budget

Payments / Receipts May/June

Receipt Rhewl Farm £1292.28

Date Payee Amount

31 05 2023 Salary – J Kelley £831.11
31 05 2023 HMRC 22.06
01 06 2023 Zurich Insurance £615.57
01 06 2023 Stock it ltd £55.20
07 06 2023 Viking £76.74

13/23 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

Responses to queries raised at previous meetings

a) Any update MCC re Palace Farm activities
b) Update Welsh Water Meeting re Mounton Meadows
c) Actions re introduction of a Community Plan.
d) Review following, We Don’t Buy Crime presentation

14/23 HIGHWAYS/FOOTPATHS

a. Footpaths project – C Wheeler
b. Any other issues to be reported to MCC

15/23 COUNCILLORS’ REPORTS/CLERKS REPORT

a. O V W.
b. Defibrillator – Monthly Checking’s –
c. County Cllrs Report
d. Update policies Draft Biodiversity Statement – Review new Model Standing Orders OVW
e. Best Kept Garden as seen from the road side. Cllrs S Stephens and J Harris
f. Annual Risk assessments Mathern, Mounton and Pwllmeyric.

16/23 PLANNING APPLICATIONS

Plus, any applications received after Agenda is issued.

1. New applications – None
2. Decisions and Appeals – None
3. Enforcement – None

17/23 CORRESPONDENCE AND FORTHCOMING MEETINGS

15 05 2023 Renewal Zurich |Insurance £615.587 due 1 06 2023
15 05 2023 Update Revised standing orders OVW
16 05 2023 Survey Swimming OVW
16 05 2023 MCC Response re Hill House Farm Cottage
16 05 2023 Invoice O V W Training
18 05 2023 MCC advise DM/2023/00624 Application withdrawn
18 05 2023 Revised Standing Orders OVW – Circulated Agenda
19 05 2023 MCC email re recycle bags circulation
22 05 2023 Halls together grant scheme – details circulated to Village Hall and Athletic Club
24 05 2023 Mathern Village Hall Rent increase £9.00 01 09 2023
25 05 2023 O V W Innovation Conference 5 07 2023
26 05 2023 Mounton Risk assessments received – Cllr C Ovenden
30 05 2023 Viking invoice paper ink – 76.74
30 05 2023 Audit notice Welsh audit office
31 05 2023 MCC planning DM/2023/01155 -Land at Newhouse Farm
31 05 2023 Smart water reply update Vat answer unknown
31 05 2023 Defib Grant Details
31 05 2023 MCC highways details items registered
31 05 2023 Footpath Matter
31 05 2023 MCC – Give dog fouling red card update
01 06 2023 Stock it – invoice 52.50
01 06 2023 Zurich insurance confirmation paid £615.57
01 06 2023 Merlin Waste invoice £91.00
02 06 2023 Wales Water meeting confirmation
02 06 2023 MCC Planning DM/2023/00731 – Little innage Barns
02 06 2023 MCC Planning DM/2023/00768 – Llety Carid
02 06 2023 MCC Planning DM/2023/00624 – DM/2023/00768 As above previously withdrawn

18/23 OTHER MATTERS FOR DISCUSSION

Forth coming meeting

a) Community Resilience – Climate Emergency
b) Items for Website – Cllr J Anderson
c) Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance. New defibrillator installed Mathern Village Hall.

19/23 PROJECTS AWAITING COMPLETION

10/23 DATE OF NEXT MEETING:

Next Meeting Monday 10th July 2023

I hereby give notice that the Annual Community meeting will be held in
Mathern Village Hall on Monday, 15th May 2023 at 7pm.

Mrs Jane Kelley
Clerk

AGENDA

1. ELECTION OF CHAIRMAN AND VICE CHAIRMAN

2. FIX DATES FOR THE DATES AND TIMES OF ORDINARY MEETINGS OF THE COUNCIL FOR THE ENDURING YEAR

3. APOLOGIES

4. TO RECEIVE THE ANNUAL REPORT FROM THE CHAIRMAN OF THE COMMMUNITY COUNCIL

5. ANY MATTERS ARISING.

I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 15th May 2023 at 7 pm. The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between 7 pm and 7.15 pm.

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley
Clerk to the Council
Telephone: 01291 621031

AGENDA – 15th May 2023

01/23   PROCEDURAL ITEMS

• Public Comment
• To receive monthly police report
• Apologies
• Declarations of Personal or Pecuniary interest
• Minutes of previous meeting

02/23     Finance

1. To consider approval of payments as per below.
2. Monthly Bank Reconciliation authorisation – April 2023
3. To approve appointment of Internal Auditor for 2023/2024 accounts.
4. To approve advertising of grant availability from 2023/2024 budget. Consider Grants.
5. Adopt Annual Governance Statement Part 1 and 2.
6. HSBC Update of Mandate for bank signatures

Payments / Receipts April/May

Date Payee Amount £ 06 04 2023 Stock It 55.20 11 04 2023 Merlin Waste 91.00 14 04 2023 Smart Pension 124.49 16 04 2023 One Voice Wales (Training) 35.00 16 04 2023 Telephone/Internet 64.05 21 04 2023 Bank Charges 5.00 28 04 2023 Monthly Work Home Fee 26.00 28 04 2023 Salary 706.25 28 04 2023 NI Paye 166.26 15 05 2023 Telephone /Internet 64.05 15 05 2023 Postage 8.80

Receipt Precept 28 04 2023 £7742.00

03/23     PROGRESS REPORT ON ACTIONS FROM LAST MEETING

Responses to queries raised at previous meetings

1. Any update MCC re Palace Farm activities
2. Update Welsh Water Meeting re Mounton Meadows
3. Actions re introduction of a Community Plan.
4. Finalise details for litter pick equipment collection.

04/23     HIGHWAYS AND FOOTPATHS

a  O V W. Update Meeting 20 04 2023
b  Defibrillator – Monthly Checking’s –
c  County Cllrs Report
d . Update policies Draft Biodiversity Statement –
e . Best Kept garden as seen from the road side. Cllrs S Stephens and J Harris
f . Annual Risk assessments Mathern, Mouton and Pwllmeyric. .
g  Annual Review of current policies

05/23 COUNCILLORS’ REPORTS/CLERKS REPORT

1. V W. Update Meeting 20 04 2023
2. Defibrillator – Monthly Checking’s
3. County Cllrs Report
4. Update policies Draft Biodiversity Statement –
5. Best Kept Garden as seen from the road side. Cllrs S Stephens and J Harris
6. Annual Risk assessments Mathern, Mounton and Pwllmeyric. .
7. Annual Review of current policies

06/23 PLANNING APPLICATIONS

Plus, any applications received after Agenda is issued.

1. New applications –
   • DM/2023/00624 – Llety Cariad – Planning to replace of an existing double garage with single storey ancillary annexe accommodation.

1. Decisions and Appeals –
2. Enforcement –

07/23 CORRESPONDENCE AND FORTHCOMING MEETINGS  

17 04 2023       National Alert notification

17 04 2023       OVW Training survey

18 04 2023       Newly appointment officer OVW

18 04 2023       MCC Enforcement list

18 04 2023       MCC Precept payment updated schedule.

19 04 2023       SLCC Bulletin

19 04 2023       MCC Emergency List

19 04 2023       County Cllr L Brown update on recycle bags

22 04 2023       Grant Application Village Hall –

24 04 2023       Cllr Stevens details of bio diversity articles re section 6 report

27 04 2023       Renewal Zurich insurance 615.57 Due 01 06 2023

27 04 2023       Reply St Johns Ambulance re CPR Training in Summer due to staff shortage

28 04 2023       Welsh Audit Office information required 2022/23 – no details available.

28 04 2023       Creating a community plan – training Cllr M Sidwell

28 04 2023       OVW Training May and June

01 05 2023       Invoice Stock It Ltd – 55.20

01 05 2023       Invoice Merlin – 75.83

02 05 2023       OVW Confirmation training Cllr M Sidwell Module 12 creating a community plan

02 05 2023       Stock IT advise away

03 05 2023       SLCC Bulletin

04 05 2023       Defib London Heart Foundation Grant available

04 05 2023       OVW Defib details

05 05 2023       MCC Enforcement List

05 05 2023       MCC Planning DM 2023 00624

05 05 2023       OVW Vacancy Cwmbran Town Clerk

Forth coming meeting

Councillors update We don’t buy Crime Monday 22^nd May 2023 7pm small room Village Hall

Community Resilience – Climate Emergency

Items for Website – Cllr J Anderson

Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance.  New defibrillator installed Mathern Village Hall.

09/23 PROJECTS AWAITING COMPLETION

10/23 DATE OF NEXT MEETING:

Next Meeting Monday 12^th June 2023

 

I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 17th April 2023 at 7 pm. The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between 7 pm and 7.15 pm.

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley
Clerk to the Council
Telephone: 01291 621031

AGENDA – 17th April 2023

81/22 PROCEDURAL ITEMS

(i) Public Comment
(ii) To receive monthly police report
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting

82/22 Finance

a) To consider approval of payments as per below;
b) Monthly Bank Reconciliation authorisation – March 2023
c) Response Welsh Audit Office Re External Audit 2021/22 – Notice of conclusion advertised
d) Invoice sent to ReneSola re Rhewl Farm Community Grant 01-04 -023 – £1315.00
e) End of financial year Clerk to produce accounts and submit to internal Auditor.

Receipts January/February

Date                   Payee                                                                    Amount

20 03 2023       First Stationery (printing What’s on leaflet)  £ 85.50
20 03 2023       Planning Wales Training                                    £ 40.00
24 03 2023       Inland Revenue –NI Employer’s                       £157.38
31 03 2023       NI – PAYE                                                                £ 30.55
31 03 2023       Salary                                                                     £647.44
24 03 2023       Mathern Village                                                    £ 17.00
31 03 2023       Batteries Defibrillator                                         £ 28.99
31 03 2023       Items Coffee Morning                                          £ 28.50

Consider Churchyard grants to Mathern Mouton and St Pierre

82/22 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

Responses to queries raised at previous meetings

a) Any update MCC Re: Palace Farm activities
b) Update Welsh Water Meeting re Mounton Meadows
c) Actions re introduction of a Community Plan.
d) Update actions Coffee morning
e) Insurance re litter picks
f) Update progress speed watch Mathern
g) Representative School admissions

84/22 HIGHWAYS/FOOTPATHS

a) Footpaths project – C Wheeler
b) Any other issues to be reported to MCC

85/22 COUNCILLORS’ REPORTS/CLERKS REPORT

a. O.V W. Next Meeting 20 04 2023 sessions House Usk 7pm
b. Defibrillator – Monthly Checking’s
c. County Cllrs Report
d. Update policies Draft Biodiversity Statement
e. Best Kept Garden as seen from the road side. Cllrs S Stephens and J Harris HR
f. Annual Risk assessments Mathern, Mounton and Pwllmeyric.

86/22 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.

a) New applications –

i. DM/2023/00480 – 13 Birdwood Gardens – Second storey side extension

b) Decisions and Appeals – None

c) Enforcement – None

87/22 CORRESPONDENCE AND FORTHCOMING MEETINGS

14 03 2023 Merlin Waste signed contract received
14 03 2023 OVW Booking confirmation Cllr J Anderson Module 16
14 03 2023 OVW invitation to beacon Beacon local nature partnership 19 04 2023
14 03 2023 G O Safe link from Shirenewton C C
14 03 2023 OVW advise re litter picking insurance implications
15 03 2023 Zurich details required for litter picking insurance
15 03 2023 Reply OVW re update of external audit should be received by April
15 03 2023 Update Welsh Water meeting
15 03 2023 Notification of Change of address Wales audit office
16 03 2023 O V W Planning Wales training list – Cllr G Page booked for 22 03 2023
16 03 2023 Give dog fouling the red card agenda – apologies sent from Clerk
17 03 2023 School admissions forum – nominee required (Cllr Matt Sidwell has requested more details regarding the commitment needed)
17 03 2023 Invoice First stationery re printing what’s of leaflet.
20 03 2023 MCC confirmation green waste pass for community green waste 3 passes
20 03 2023 Confirm5atn Defibrillation to be delivered Monday 27th March
21 03 2023 We don’t Buy Crime confirmation – training booked for Monday 22 May 2023 7 till 8
21 03 2023 OVW List of training for April
22 03 2023 MCC Sue Parkinson – Re public spaces protection Order
23 03 2023 Survey – citizens advise – Clerk completed
23 03 2023 MCC confirmation of highways issues for March proforma updated
24 03 2023 School admissions representative
27 03 2023 invoice village Hall Rent
28 03 2023 Audit conclusion 2022/2022
30 03 2023 MCC Planning DM/2023/00480
30 03 2023 Audit papers Welsh audit office this year 2022/23
01 04 2023 Invoice Stock It – monthly license fee £55.20
03 04 2023 Invoice Merlin Waste Dog waste collection
03 04 2023 OVW Meeting face to face 20 04 2023 Sessions house 7pm
04 04 2023 MCC job 16756352 completed
04 04 2023 Confirmation Training Cllr M Sidwell
Booked training Course Cllr M Sidwell
04 04 2023 Module 6
10 04 2023 Module 12
25 04 2023 Module 13
Jane Kelley
12 04 2023 Module 6

88/22 OTHER MATTERS FOR DISCUSSION

1. Development flooding and coastal erosion (TAN 15) consultation to be completed 17 04 2023
2. Community Resilience – Climate Emergency
3. Items for Website – Cllr J Anderson – update from training with OVW
4. Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance. New defibrillator in-stalled at Mathern Village Hall.

89/22 PROJECTS AWAITING COMPLETION

1. Zurich details required for community litter picks.

80/22 DATE OF NEXT MEETING

Due to Bank Holidays

Next Meeting 15th May 2023