JANE KELLEY
Clerk
10th May 2021 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031
I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on 17th May 2021 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.
Mrs Jane Kelley Clerk to the Council
AGENDA 01.21 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting
02/21 Finance –
a) to consider approval of payments as per below;
b) to approve appointment of Internal Auditor for 2021/2022 accounts;
c) to approve advertising of grant availability from 2021/2022 budget.
d) Adoption of Annual Governance Statement Parts 1 and 2.
Monthly Bank Reconciliation authorisation.
Grant Applications; - Applications attached.Renewal of Insurance (Zurich Municipal) – £546.21 plus insurance premium tax
Payments April – May 2021
Clerk Training SLCC/OVW £54.00 23 04 2021 Invoice 04/21
Stock It – Website update £150.00 23 04 2021 Invoice 05/21
Zurich – Insurance £546.21 17 05 2021 Invoice 06/21
Clerk – Internet Phone £56.41 17 05 2021 Invoice 07/21
Stock It via SO £56.40 06 04 2021 Via S O
Merlin Waste £43.33 06 04 2021 Via S O
Smart Pensions £129.82 12 04 2021 Via DD
Receipts April – May 2021
M C C Precept 7334.00 30 04 2021 Bacs
Rhewl Solar Benefit 1112.51 28 04 2021 Bacs
03/21 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Response – Welsh Water sewerage issues – Pwllmeyric / Mounton
b) Road closure Mounton Road
c) Drain clearance 3 villages/mud on roads local tractors.
04/21 HIGHWAYS/FOOTPATHS
Oak Tree, Chapel Lane.
Any update - untidy land rear Birdwood Gardens and corner Barn Lane
05/21 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W. Rota next meeting b Defibrillator – Monthly checks
c Risk Assessments – Mathern
d County Cllrs Report
e Mathern Best Kept Garden (as seen from the road) competition – Cllr C Morton.
06/21 PLANNING APPLICATIONS – Plus any received after the agenda is issued.
a. New applications –
b. Decisions and Appeals
c. Enforcement –
07/21 CORRESPONDENCE AND FORTHCOMING MEETINGS
12.05.2021 Clerks joint training SLCC/OVW
28 04 2021 Safe Speed Demonstration 23 06 2021 – 6.30
29 04 2021 Chepstow Future Place Plan
30 04 2021 Update work to war memorial (C Wheeler) – agreed 2019 2020 budget.
30 04 2021 MCC Planning re Palace Farm application
01 05 2021 Cllr G Page – Letters re open sewerage – Pwllmeryic
02 05 2021 Public Health Wales – Covid 19. Help us to learn lessons from the community led response in Wales
Meetings
Clerk Training – 13th May OVW – SLCC
Welsh Water – 20th May
Chepstow Future Plan – 17th May
Remuneration Panel 29th April – apologies sent
08/21 OTHER MATTERS FOR DISCUSSION
A) Appointment of Community Council representative ( ongoing)
Charity of Charles Pratt Mathern – Cllr Jayne Harris
B) To adopt the following new and updated policies:
• Grants Policy
• Health and Safety Policy
• Equality and Diversity Policy
• General Data Protection Regulations
• Freedom of information – publications of documents
• Risk assessment and management procedure
• Retention and Disposal of Documents Policy
• Social Media Policy
Unadopted
• Welsh Language Policy
C ) Traffic Issues – Pwllmeyric.
D) Future Coffee Morning – Community engagement.
E) Progress speed watch group
09/21 PROJECTS AWAITING COMPLETION
• Paper archives re. Mathern School to County Records Office, Ebbw Vale.
• Archive records of school to be input Website
10/21 DATE OF NEXT MEETING:
14th June 2021 at 7 pm, small room, Mathern Village Hall.