I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 11th April 2022 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7pm and 7.15 pm. Please contact the Clerk if you wish to attend remotely.
Clerk:- 4th April 2022
Mrs JANE KELLEY,
3 PARKLANDS,
MATHERN,
CHEPSTOW,
MONMOUTHSHIRE.
NP16 6JL
Telephone 01291 621031
AGENDA
91/21 Procedural Items:-
(i) Public Comment – Many complaints re:-large Lorries entering and leaving the village to Palace Farm.
(ii) To receive monthly police report
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting
92/21 Finance -:
(i) Monthly Bank Reconciliation authorisation March
(ii) Invoice issued for Solar Farm Community Benefit £1155.45
(iii) Welsh Audit Invoice not received therefore budget carried forward for payment in 2022/2023
Receipts: February / March :- None
Date Description Payment Method
Payments
Date Description Payment Method
25 03 2022 Jayne Harris – Ink Cartridge What’s on Leaflet £ 40.00 BACS
31 03 2022 Viking stationery £ 95.16 BACS
31 03 2022 J Kelly £ 679.75 BACS
31 03 2022 Paye – NI £ 217.34 BACS
06 04 2022 OVW Membership £ 157.00 BACS
06 04 2022 Stock IT Ltd £ 56.41 SO
12 04 2022 St Tewdrics Church £ 400.00 Q102082
12 04 2022 Mounton Church £ 200.00 Q102083
12 04 2022 St Pierre Church £ 150.00 Q102084
12 04 2022 Internet and Telephone £ 56.41 BACS
12 04 2022 J Kelly – Working from Home Fee £ 200.00 BAC
93/21 PROGRESS REPORT ON ACTIONS FROM LAST MEETING:-
Responses to queries raised at previous meetings
a. Update Speed Watch – Mathern Village – pending 20 mph speed reduction
b. Update Walks Leaflets
c. Response MCC re-sign clearance in Community.
94/21 HIGHWAYS/FOOTPATHS
a. Footpaths project – C Wheeler
b. Any update damaged road/hedges Mounton Village – Traphill Road.
c. Any update potholes Mounton Village
d. Any update hedges near Box Tree Cottage obstructing pavement
e. Any update brown sign for Millers Arms Mathern
95/21 COUNCILLORS’ REPORTS/CLERKS REPORT
a. O V W. Rota Next Meeting
b. Defibrillator – Monthly Checking’s –
c. County Cllrs Report
d. Discussion on the future direction of Best Kept Garden as seen from the roadside, including the nomination of a Councillor responsible for overseeing any future competition.
e. Risk assessments
f. Reminder Dell Governors position will become available in July.
96/21 PLANNING APPLICATIONS :–
Plus any applications received after. Agenda is issued.
New applications :–
a. DM/2022/00393 Planning permission The Newlands – Balcony to front of house
Decisions and Appeals :– None
Enforcement :–
a. Palace Farm Track DM/2020/01724 – Non compliant construction
97/21 CORRESPONDENCE AND FORTHCOMING MEETINGS
-1- Election Papers to be received by MCC 4th April 2022
-2- DCWW 14th April 2022 Cllr D Harris, G Page and C Ovenden
-3- Elections Thursday 5th May
E-Mails:-
14 03 22 Confirmation DCWW meeting 14th April 2022
15 03 22 MCC Planning Consultation DM/2022/00393
15 03 22 Invoice MVH Rent
15 03 22 MCC confirmation from MCC planning letters not sent to neighbors now issued.
15 03 22 OVW Vacancy Clerk Chepstow Town Council
15 03 22 MCC J Pearson – online elections nomination process
16 03 22 MCC confirmation breach of condition notice issued to Palace Farm Track
17 03 22 MCCC Receipt highways Issues March
17 03 22 Welsh Audit Office – audit details 2021 2022
17 03 22 OVW Training details
17 03 22 OVW Update Training
18 03 22 SLCC quarterly meeting details
21 03 22 MCC response notification to neighbors
21 03 22 OVW Training details
22 03 22 Job vacancy Magor with Undy Clerk
22 03 22 Cllr D Harris confirmation salary back pay Clerk
23 03 22 MCC Response – sign clearance
23 03 22 OVW – Innovation of strategy for Wales
25 03 22 Vacancy Caldicot Town Clerk
25 03 22 Viking Invoice
27 03 22 Merlin Waste Invoice
28 03 22 Receipt of order more dog pooh bags
29 03 22 Receipt of Risk assessments Pwllmeyric
30 03 22 M Hand MCC advise 20 PPH speed reduction delay
30 03 22 Stock It invoice
01 04 22 MCC enforcement list
98/21 OTHER MATTERS FOR DISCUSSION
1. Community Resilience – Climate Emergency
2. Items for Website – Cllr J Anderson
3. Jubilee celebrations update – Cllr M Sidwell
99/21 PROJECTS AWAITING COMPLETION
a. Archive to Ebbw Vale. – Old School Records
100/21 DATE OF NEXT MEETING:-
Next meeting A C M 9th May if uncontested election – 16th If contested – Village Hall