Agenda September 2020

JANE KELLEY
Clerk

7th September 2020 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on 14th September 2020 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley 

Clerk to the Council

                                 AGENDA 

11.20 PROCEDURAL ITEMS
(i) Public Comment
To receive and consider any comments or questions from the public which may be answered but
not debated – 15-minute session _ Due to current situation Please email any comments
or questions to the Clerk.
(i) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

12/20 Finance July – September 2020 –

Bank Transfer M C C Dog poo bags £76.44 21.07.2020
Zurich Insurance £58.07 28.07.2020
HMRC July £136.80 31.07.2020
Salary July £547.88 31.07.2020
Stock it Licenses £13.20 06.08.2020
` Merlin Waste Dog bins £39.00 06.08.2020
Smart Pension Pensions £105.34 12.08.2020
Stock It Ltd Hard drive £150.00 25.08.2020
J Kelley Telephone £47.09 25.08.2020
HMRC August £139.40 31.08.2020
Salary August £557.74 31.08.2020
Stock It Licenses £13.20 06.09.2020
Merlin Waste Dog Bins £39.00 06.09.2020

          Monthly Bank Reconciliation authorisation from 1st July

Community Benefit Applications; - Matter from last Meeting.

Response from Insurance Zurich Municipal – Re welcome to Mathern signage and public liabilty St Tewdrics Well.

Grant Application received Mathern in Bloom

13/20 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

i) Installation T V Monitor Village Hall/Plaque St Tewdrics Well
ii) Co-option applications new Cllr Mathern
iii) Update County Cllr Brown re Response MCC Traffic/speed issues – Mathern village.

          14/20    HIGHWAYS/FOOTPATHS 

          15/20 COUNCILLORS’ REPORTS/CLERKS REPORT
a  O V W.  Rota  next meeting     

b Defibrillator – Monthly Checkings –
c Risk Assessments – Mathern, Mounton and Pwllmeyric – Circulated late due to Covid-19 restrictions.
d County Cllrs Report
e Vacancy Charity of Charles Pratt Mathern – N Bailey
f. Accessibility policy.

        16/20 PLANNING APPLICATIONS – 

a. New applications –
b. Decisions and Appeals
APP/E6840/A/20/3257827 Pwllmeyric Lodge proposed conversion of detached double garage to self contained dwelling and proposed single story garage replacement.

c. Enforcement –

        17/20 CORRESPONDENCE AND FORTHCOMING MEETINGS   

01.09. National Salary Award update NALC – to be implemented from 1st April 2020.

25.08. Letter applicant Co-option Mathern Cllr

27.08 Copy email – Resident Traffic issues Mathern Village

24.08 Copy email – Mark Hand – MCC Traffic issues Mathern Village

24.08 Copy email – County Cllr L Brown chasing David Davies MP

27.08. Email – Request for Copy of February Minutes/ information on discussions re traffic calming Mathern last two years. Cllrs actions on this.

18.08 Villages in Bloom Grant application.

27.07. Email Zurich insurance confirmation increase cover memorial and fence to £20000.
To add village signs £25.79. Monument St Tewdrics Well assuming responsibility
of CC then this is covered under Public Liability.

July Unsafe graves Mounton Church Yard

18/20 OTHER MATTERS FOR DISCUSSION

Purchase of more dog waste bags – unit cost £31.35 per box of 5000 bags.

Archive of records of Save our School. Mathern School closure – Digital copies now completed
By Cllr J Anderson.

19/20 PROJECTS AWAITING COMPLETION

Eddie Parry Plaque

20/20 DATE OF NEXT MEETING:

Next meeting Monday 12th October 2020 7pm Mathern Village Hall.