I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 9th October 2023 at 7pm.The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between
7 pm and 7.15 pm.
Please contact the Clerk if you wish to attend remotely.
Mrs Jane Kelley
Clerk to the Council
AGENDA – October 2023
Minutes Silence in respect for The Late Cllr Carolyn Ovenden
40/23 PROCEDURAL ITEMS
1. Public Comment
2. To receive monthly police report
3. Apologies
4. Declarations of Personal or Pecuniary interest
5. Minutes of previous meeting
6. Election for Vice Chairman
I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 9th October 2023 at 7pm.The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between
7 pm and 7.15 pm.
Please contact the Clerk if you wish to attend remotely.
Mrs Jane Kelley
Clerk to the Council
AGENDA – October 2023
Minutes Silence in respect for The Late Cllr Carolyn Ovenden
40/23 PROCEDURAL ITEMS
- Public Comment
- To receive monthly police report
- Apologies
- Declarations of Personal or Pecuniary interest
- Minutes of previous meeting
- Election for Vice Chairman
41/23 Finance
- To consider approval of payments as per below.
- Monthly Bank Reconciliation authorisation – September 2023
- Update HSBC bank signatures
- Set 3-year forecast
- Conclusion of Annual Audit 2022/2023 Received
Payments / Receipts September/October
a. To consider approval of payments as per below.
b. Monthly Bank Reconciliation authorisation – September 2023
c. Update HSBC bank signatures
d. Set 3-year forecast
e. Conclusion of Annual Audit 2022/2023 Received
Payments / Receipts September/October
Date Payee Amount
10 09 2023 Telephone Internet 64.05
22 09 2023 SARA – Grant 150.00
25 09 2023 J Kelley (Postage ) 4.40
30 09 2023 Salary 621.18
30 09 2023 Inland Revenue 119.96
30 09 2023 J Kelley (home office fee) 26.00
06 10 2023 Stock It Ltd 55.20
10 10 2023 Merlin Waste 91.00
10 10 2023 Smart Pension 112.98
09 10 2023 Internet /Telephone 64.05
42/23 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
a) Any update MCC re: Palace Farm activities
b) Update Welsh Water Meeting
43/23 HIGHWAYS/FOOTPATHS
- Maintenance /Drain clearance Pwllmeyric Village.
- Any Footpaths issues
- Any other highway issues to be reported to MCC
44/23 COUNCILLORS’ REPORTS/CLERKS REPORT
- V W.
- Defibrillator – Monthly Checking’s
- County Cllrs Report
- Review new Model Standing Orders OVW…
45/23 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
- New applications
- DM/2023/01210 Cedars Pwllmeyric – Proposed double garage with craft room over
- (Replacement of application DC/2018/00183 Rev A
- Decisions and Appeals –
- Enforcement –
46/23 CORRESPONDENCE AND FORTHCOMING MEETINGS
12 09 2023 MCC cultural strategy collection form
12 09 2023 Welsh Ombudsman public consultation our equity plan 2023 2026
12 09 2023 PVW Motions details
12 09 2023 MCC planning DM/2023/01210 Cedars Pwllmeyric
12 09 2023 MCC planning MCC reply re request for enforcement list for our area.
12 09 2023 SARA Grant bank Details Grant paid 22 09 2023
13 09 2023 MCC – reply re consultation on enforcement list due to GDPR – decision not given
15 09 2023 Remembrance Service sheets for re printing
18 09 2023 Email TRO plan re 20-mile speed restrictions
18 09 2023 Job Advert Caldicot Town Council
18 09 2023 Postponement of Welsh water meeting – rearranged for 03 10 2023
19 09 2023 New mandate HSBC – re Cllr C Ovenden Deceased
19 09 2023 Reminder OVW Conference
19 09 2023 Details re CPR Training
20 09 2023 Reply re CPR Training
20 09 2023 Update Mandate HSBC for completion
20 09 2023 OVW Newsletter
21 09 2023 New Date re Welsh Water Meeting
21 09 2023 MCC Give dog fouling the red card Minutes actions
21 09 2023 Highways updates proforma numbers
18356345/183564301/183565200/18356558.18356593
22 09 2023 Reply Stationers re service sheets for remembrance service
22 09 2023 County Cllr L Brown Re RLDP
23 09 2023 OVW Training September/October
24 09 2023 Sara – Thank you for grant – 150.00
24 09 2023 County Cllr Brown details Larkfield Roundabout Stage 1
25 09 2023 Time sheet approved J Kelley – by Cllr M Sidwell
25 09 2023 R Stock – re assistance with website.
27 09 2023 Annual Audit conclusion from Wales Audit Office unqualified
27 09 2023 Notice for Mounton Ward dated 10 10 2023
27 09 2023 County Cllr L Brown details special cabinet meeting 4 10 2023
28 09 2023 Chepstow/Bulwark brownies update for remembrance service.
29 09 2023 MCC Standards committee agenda
30 09 2023 Merlin Watse confirmation of payments
30 09 2023 J Anderson enquiry resident from Pwllmeyric
30 09 2023 Confirmation assistance at remembrance service traffic control Pwllmeyric speed watch
02 10 2023 Stock It Invoice £55.20
02 10 2023 Merlin Waste Invoice £91.00 Change of account number
02 10 2023 MCC Public space draft document
47/23 OTHER MATTERS FOR DISCUSSION
Forth coming meeting Welsh Water 3rd October 2023 via teams.
Community Resilience – Climate Emergency
Help with Items for Website – All
Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance.
Remembrance Service November 2023
Advertise Pwllmeyric Vacancy.
Vacancy Mouton Ward
48/23 PROJECTS AWAITING COMPLETION
Coronation Garden Planting
New Plants Mathern War Memorial
Broken Slab – Mounton Brook Lodge (near Defib)
49/23 DATE OF NEXT MEETING