May Agenda 2020

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on 13th July 2020 at 7.15 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7.15 pm and 7.30 pm.

Mrs Jane Kelley

Clerk to the Council

01.20 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
(iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

02/20 Finance March 2020 –

EMERGENCY DELEGATED POWERS

COVID – 19 Having regard to the COVID 19 crisis and the inability of the council to formally meet due to Government restrictions the Council indicted by email replies that the Clerk was to be granted delegated powers in liaison with Cllr D Harris and Cllr C Ovenden to deal with emergency matters requiring immediate attention.

Second Item
Payments all payments to me made by the council will be paid via internet banking due to the isolation of bank signatures.

a) to consider approval of payments as per below;
b) to approve appointment of Internal Auditor for 2020/2021 accounts;
c) to approve advertising of grant availability from 2020/2021 budget.
d) Adopt Annual Governance Statement Part 1 and 2.

Monthly Bank Reconciliation authorisation from March to June.

Grant Applications; – Applications attached.

Chairman to sign the Wales Audit Annual Return for year ended 2020.
Internal Audit Report. (Attached)
Renewal Insurance Zurich Municipal – £444.36 plus insurance premium tax
Clerk to advise on quotation received by P Blatchley rebuild cost of the war memorial.

Spending to budget review. (attached)

03/20 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

i) Installation T V Monitor Village Hall/Plaque St Tewdrics Well
ii) Coffee Morning Postponement
iii) Co-option Policy
iv) Update County Cllr Brown re Traffic Mathern village.

04/20 HIGHWAYS/FOOTPATHS

05/20 COUNCILLORS’ REPORTS/CLERKS REPORT

a O V W. Rota next meeting

b Defibrillator – Monthly Checkings –
c Risk Assessments – Mathern, Mounton and Pwllmeyric – Circulated late due to Covid-19 restrictions.
d County Cllrs Report

06/20 PLANNING APPLICATIONS –

a. New applications – DM/2020/00737
Installation of a pod point solo smart charger (a single vehicle charger unit)
1 Mounton House Cottages, Mounton NP16 6LD
b. Decisions and Appeals
c. Enforcement –

07/20 CORRESPONDENCE AND FORTHCOMING MEETINGS

Border Waste agents correspondence received.

Local Democracy and Boundary review Monmouthshire

Dog Waste Bin increase £39.00 per month

Highways Matters Barn Lane/Willow Trees/Monmouthshire housing trees the Crescent.

Website

Offer of gift of noticeboards – P Osley.

Village Telephone box

Copy Email David Davies re traffic speed Mathern.

Antisocial behaviour in Pwllmeyric Meadows.

Farm Waste dumping in Chapel Lane

08/20 OTHER MATTERS FOR DISCUSSION

Signage Mathern Village/Moynes Court Lane

Proposed review of all policies/agree timescale.

09/20 PROJECTS AWAITING COMPLETION
Eddie Parry Plaque

10/20 DATE OF NEXT MEETING:

No Meeting arranged for August

Next meeting Monday 14th September 2020 7pm Mathern Village Hall.