Virtual Meeting September 21st

 MATHERN COMMUNITY COUNCIL                                                                                                                                                                                                                                        
  
JANE KELLEY Clerk   17th September 2020 3 PARKLANDS MATHERN CHEPSTOW MONMOUTHSHIRE NP16 6JL Telephone  01291 621031 
    
    
    
    

I hereby give notice that the next meeting of the Community Council

will be a virtual meeting  on 21st September 2020  at 7 pm.

The business to be transacted is as set out in the agenda below.

            Mrs Jane Kelley

Clerk to the Council

 

                                     AGENDA

11.20  PROCEDURAL ITEMS

(i) Public Comment

                            To receive and consider any comments or questions from the public which may be answered but

not debated – 15-minute session  _ Due to current situation Please email any comments

 or questions to the Clerk.

  • To receive monthly police report

.                       (iii)       Apologies

(v)       Declarations of Personal or Pecuniary interest

  • Minutes of previous meeting

12/20  Finance July – September 2020 –

Bank Transfer            M C C                           Dog poo bags £76.44            21.07.2020

                                    Zurich                         Insurance       £58.07            28.07.2020

                                    HMRC                         July                  £136.80          31.07.2020

                                    Salary                          July                  £547.88          31.07.2020

                                    Stock it                        Licenses          £13.20            06.08.2020

`                                   Merlin Waste             Dog bins         £39.00            06.08.2020

                                    Smart Pension           Pensions         £105.34          12.08.2020

                                    Stock It Ltd                 Hard drive      £150.00          25.08.2020    

                                    J Kelley                        Telephone      £47.09            25.08.2020

                                    HMRC                         August            £139.40          31.08.2020

                                    Salary                          August            £557.74          31.08.2020

                                    Stock It                       Licenses          £13.20             06.09.2020

                                    Merlin Waste             Dog Bins         £39.00            06.09.2020

              Monthly Bank Reconciliation authorisation from 1st July

            Community Benefit Applications; – Matter from last Meeting.

Response from Insurance Zurich Municipal – Re welcome to Mathern signage and public liabilty St Tewdrics Well.

Grant Application received Mathern in Bloom

13/20 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

            Responses to queries raised at previous meetings

  1. Installation T V Monitor Village Hall/Plaque St Tewdrics Well  
  2. Co-option applications new Cllr Mathern
  3. Update County Cllr Brown re Response MCC Traffic/speed issues –  Mathern village.

              14/20 HIGHWAYS/FOOTPATHS

              15/20 COUNCILLORS’ REPORTS/CLERKS REPORT

    a  O V W.  Rota  next meeting     

b   Defibrillator – Monthly Checkings –

c   Risk Assessments – Mathern, Mounton and Pwllmeyric – Circulated late due to Covid-19 restrictions.

d   County Cllrs Report

e    Vacancy Charity of Charles Pratt Mathern – N Bailey

f.     Accessibility policy.

            16/20 PLANNING APPLICATIONS –

  1. New applications –
    1. Decisions and Appeals 

APP/E6840/A/20/3257827 Pwllmeyric Lodge proposed conversion of detached double garage to self contained dwelling and proposed single story garage replacement.

DM/2020/01233 – Maple Edge 1 Step a side – demolish conservatory and construct garden room.

  •  Enforcement –                                                                      

            17/20 CORRESPONDENCE AND FORTHCOMING MEETINGS  

06/09 5 emails re traffic calming/speeding Mathern  

01/09 Email letter of applicant Co Option Mathern

01.09. National Salary Award update NALC – to be implemented from 1st April 2020.

25.08.   Letter applicant Co-option Mathern Cllr

27.08    Copy email – Resident Traffic issues Mathern Village

24.08    Copy email – Mark Hand – MCC Traffic issues Mathern Village

24.08     Copy email – County Cllr L Brown chasing David Davies MP

27.08.   Email – Request for Copy of February Minutes/ information on discussions re traffic calming Mathern last two years.  Cllrs actions on this.

18.08      Villages in Bloom Grant application.

27.07.    Email Zurich insurance confirmation increase cover memorial and fence to £20000.

               To add village signs £25.79.     Monument St Tewdrics Well assuming responsibility

    of CC then this is covered under Public Liability.  

   July       Unsafe graves Mounton Church Yard

18/20 OTHER MATTERS FOR DISCUSSION

Purchase of more dog waste bags – unit cost £31.35 per box of 5000 bags.

Archive of  records of Save our School.  Mathern School closure – Digital copies now completed

By Cllr J Anderson.  

19/20  PROJECTS AWAITING COMPLETION

Eddie Parry Plaque

20/20 DATE OF NEXT MEETING:

Next meeting Monday 12th October 2020  7pm  how meeting to be held to be confirmed following government guidelines