Author: James Anderson

I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 8th January 2024 at 7 pm. The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between 7 pm and 7.15 pm.

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley
Clerk to the Council
Telephone: 01291 621031

AGENDA – January 2024

60/23 PROCEDURAL ITEMS

(i) Public Comment
(ii) To receive monthly police report
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting

61/23 Finance

a) To consider approval of payments as per below.
b) Monthly Bank Reconciliation authorisation – December 2023
c) Agree and confirm Precept 2024/2025

Receipts December/January

Date               Name                            Amount
20 12 2023     M C C (Credit Precept)   7742.00
21 12 2023     Charges HSBC                 5.00
28 12 2023     J Kelley Home Fee          26.00
28 12 2023     Salary                            622.33
28 12 2023      HMRC                          120.37

62/23 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

A. Update Welsh Water Meeting

63/23 HIGHWAYS/FOOTPATHS
a) Any Footpaths issues
b) Any other issues to be reported to MCC

64/23 COUNCILLORS’ REPORTS/CLERKS REPORT

1. V W. – 2024 Training dates circulated Next Meeting 11 01 2024
2. Defibrillator – Monthly Checking’s
3. County Cllrs Report
4. Review new Model Standing Orders OVW

65/23 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.

a) New applications
b) Decisions and Appeals
c) Enforcement

66/23 CORRESPONDENCE AND FORTHCOMING MEETINGS

11 12 2023 Invoice Mathern Village Hall Rent Paid 18.00
11 12 2023 MCC Planning Dm/2023/01636
11 12 2023 OVW Agenda meeting 11 01 2024
11 12 2023 Vacancy Clerk Llangubi Fawr
13 12 2023 Clerks Salary December approved 0 M Sidwell
13 12 2023 SLCC Bulletin
14 12 2023 OVW Country side code update
14 12 2023 Cost of loving poster OVW
15 12 2023 OVW Training 2024
15 12 2023 OVW Free Webinar
20 12 2023 OVW Vacancy Senior Interaction Designed
20 12 2023 OVW Vacancy Clerk Llangybi
21 12 2023 MCC Letter re Precept 21 01 2024
22 12 2023 TTRO Consultation A48 Crick

67/23 OTHER MATTERS FOR DISCUSSION

i. Community Resilience – Climate Emergency
ii. CPR Training 3 suggested dates required by Welsh ambulance.
iii. Take up for CPR Training 19 02 2024
iv. Pwllmeyric Co-Opt Vacancy
v. Mounton Co-Opt Vacancy

68/23 PROJECTS AWAITING COMPLETION

69/23 DATE OF NEXT MEETING

Next Meeting 5th February 2024 (Frist Monday of the month due to Clerks Holidays)

I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 13^th November 2023 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm.

Mrs Jane Kelley

Clerk to the Council

AGENDA – November 2023

51/23     PROCEDURAL ITEMS

• Public Comment
• To receive monthly police report
• Apologies
• Declarations of Personal or Pecuniary interest
• Minutes of previous meeting

51/23     Finance

1. To consider approval of payments as per below.
2. Monthly Bank Reconciliation authorisation – October 2023
3. Update HSBC bank signatures

Date	Name	Amount
12 10 2023	Smart Pensions	112.98
21 10 2023	Charges HSBC	5.00
22 10 2023	HMRC	121.60
26 10 2023	First Stationery	23.50
26 10 2023	Viking	69.20
30 10 2023	J Kelley Home working fee	26.00
30 10 2023	Salary	655.56
05 11 2023	Stock It	90.00

Payments / Receipts October/November   

52/23     PROGRESS REPORT ON ACTIONS FROM LAST MEETING

Responses to queries raised at previous meetings

1. a) Any update MCC re Palace Farm activities
2. b) Update Welsh Water Meeting

53/23   HIGHWAYS/FOOTPATHS    

• Update from MCC o road sweeping of Pwllmeyric after they blew all the footpath leaves int the road gutters and left.
• Cutting back trees and such like around lampposts to allow them to light up what is intended.
• Street lights in the village seem to be reduced lighting, as are the lamps on the way out.

1. Any Footpaths issues
2. Any other highway issues to be reported to MCC

54/23 COUNCILLORS’ REPORTS/CLERKS REPORT

1. O. V W.
2. Defibrillator – Monthly Checking’s
3. County Cllrs Report
4. Review new Model Standing Orders OVW.

55/23 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.

1. New applications – DM/2023/01499 Up the Steps Cottage – Construction of an outbuilding office room
2. Decisions and Appeals –
3. Enforcement –

56/23 CORRESPONDENCE AND FORTHCOMING MEETINGS  

10/10/2023           List of names on War Memorial – J Charters

10/10/2023           MCC email re hedgerows Chapel Lane

10/10/2023           OVW Training List

10/10/2023           Confirmation Website update J Anderson

10/10/2023           Invoice Village Hall Rent – 17.00

10/10/2023           Signed declaration – Vice Chairman – Cllr M Sidwell

10/10/2023           MCC Updated Highways issues

11/10/2023           Quote leaflets for remembrance service 23.50

12/10/2023           Minutes OVW Meeting

12/10/2023           Viking invoice £69.20

16/10/2023           OVW Training November

16/10/2023           Consultation re Railways

17/10/2023           Confirmation booking Cllr M Sidwell – OVW Chairing skills 24 10 2023 6.30 – 8.00

17/10/2023           Wales invoice advise that invoices will be issued shortly

23/10/2023           Solar Farm project details required

24/10/2023           OVW apologies wrong details issued for training Cllr M Sidwell

25/10/2023           Rearranged course M Sidwell 22/11/ 6.30

25/10/2023           Invoice to leaflets paid 23.50

27 10 2023            Rhewl Farm – details required of projects supported

27 10 2023            IRP – Update of Cllrs Allowance – inland revenue

30 10 2023            OVW Training list

30 10 2023            MCC Planning DM/2023/01499

01 11 2023            SLCC Bulletin

01 11 2023            Stock It Invoice £90.00 hosting website

01 11 2023            SLCC Pay awards agreed – council to back date to 01 04 2023 once NALC scales issued

03 11 2023            MCC Emergency list

05 11 2023            Invoice Merlin Waste 91.00

57/23   OTHER MATTERS FOR DISCUSSION  

1. Community Resilience – Climate Emergency
2. Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance.
3. Remembrance Service November 2023
4. Pwllmeyric Co Opt Vacancy.
5. Vacancy Mounton Ward

58/23 PROJECTS AWAITING COMPLETION

1. Cllr M Sidwell and Clerk training on Website
2. Coronation Garden Planting
3. New Plants Mathern War Memorial
4. Broken Slab – Mounton Brook Lodge (near Defib)

59/23 DATE OF NEXT MEETING:

Next Meeting Finance Meeting to be agreed

I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 9th October 2023 at 7pm.The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between
7 pm and 7.15 pm.

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley
Clerk to the Council

AGENDA – October 2023

Minutes Silence in respect for The Late Cllr Carolyn Ovenden

40/23 PROCEDURAL ITEMS

1. Public Comment
2. To receive monthly police report
3. Apologies
4. Declarations of Personal or Pecuniary interest
5. Minutes of previous meeting
6. Election for Vice Chairman

I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 9^th October 2023 at 7pm.The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between

7 pm and 7.15 pm.

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley

Clerk to the Council

AGENDA – October 2023

Minutes Silence in respect for The Late Cllr Carolyn Ovenden

40/23   PROCEDURAL ITEMS

1. Public Comment
2. To receive monthly police report
3. Apologies
4. Declarations of Personal or Pecuniary interest
5. Minutes of previous meeting
6. Election for Vice Chairman

41/23     Finance

1. To consider approval of payments as per below.
2. Monthly Bank Reconciliation authorisation – September 2023
3. Update HSBC bank signatures
4. Set 3-year forecast
5. Conclusion of Annual Audit 2022/2023 Received

Payments / Receipts September/October  

a. To consider approval of payments as per below.
b. Monthly Bank Reconciliation authorisation – September 2023
c. Update HSBC bank signatures
d. Set 3-year forecast
e. Conclusion of Annual Audit 2022/2023 Received

Payments / Receipts September/October

Date                              Payee                                                    Amount
10 09 2023                   Telephone Internet                            64.05
22 09 2023                    SARA – Grant                                    150.00
25 09 2023                    J Kelley (Postage )                                4.40
30 09 2023                    Salary                                                 621.18
30 09 2023                    Inland Revenue                                119.96
30 09 2023                    J Kelley (home office fee)                  26.00
06 10 2023                    Stock It Ltd                                           55.20
10 10 2023                    Merlin Waste                                       91.00
10 10 2023                    Smart Pension                                   112.98
09 10 2023                     Internet /Telephone                           64.05

42/23 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

Responses to queries raised at previous meetings

a) Any update MCC re: Palace Farm activities
b) Update Welsh Water Meeting

43/23   HIGHWAYS/FOOTPATHS    

1. Maintenance /Drain clearance Pwllmeyric Village.
2. Any Footpaths issues  
3. Any other highway issues to be reported to MCC

 44/23 COUNCILLORS’ REPORTS/CLERKS REPORT

1. V W.
2. Defibrillator – Monthly Checking’s
3. County Cllrs Report
4. Review new Model Standing Orders OVW…

45/23 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.

1. New applications
   1. DM/2023/01210 Cedars Pwllmeyric – Proposed double garage with craft room over
   2. (Replacement of application DC/2018/00183 Rev A

2. Decisions and Appeals –
3. Enforcement –

46/23 CORRESPONDENCE AND FORTHCOMING MEETINGS  

12 09 2023            MCC cultural strategy collection form

12 09 2023            Welsh Ombudsman public consultation our equity plan 2023 2026

12 09 2023            PVW Motions details

12 09 2023            MCC planning DM/2023/01210 Cedars Pwllmeyric

12 09 2023            MCC planning MCC reply re request for enforcement list for our area.

12 09 2023            SARA Grant bank Details Grant paid 22 09 2023

13 09 2023            MCC – reply re consultation on enforcement list due to GDPR – decision not given

15 09 2023            Remembrance Service sheets for re printing

18 09 2023            Email TRO plan re 20-mile speed restrictions

18 09 2023            Job Advert Caldicot Town Council

18 09 2023            Postponement of Welsh water meeting – rearranged for 03 10 2023

19 09 2023            New mandate HSBC – re Cllr C Ovenden Deceased

19 09 2023            Reminder OVW Conference

19 09 2023            Details re CPR Training

20 09 2023            Reply re CPR Training

20 09 2023            Update Mandate HSBC for completion

20 09 2023            OVW Newsletter

21 09 2023            New Date re Welsh Water Meeting

21 09 2023            MCC Give dog fouling the red card Minutes actions

21 09 2023            Highways updates proforma numbers

18356345/183564301/183565200/18356558.18356593

22 09 2023            Reply Stationers re service sheets for remembrance service

22 09 2023            County Cllr L Brown Re RLDP

23 09 2023            OVW Training September/October

24 09 2023            Sara – Thank you for grant – 150.00

24 09 2023            County Cllr Brown details Larkfield Roundabout Stage 1

25 09 2023            Time sheet approved J Kelley – by Cllr M Sidwell

25 09 2023            R Stock – re assistance with website.

27 09 2023            Annual Audit conclusion from Wales Audit Office unqualified

27 09 2023            Notice for Mounton Ward dated 10 10 2023

27 09 2023            County Cllr L Brown details special cabinet meeting 4 10 2023

28 09 2023            Chepstow/Bulwark brownies update for remembrance service.

29 09 2023            MCC Standards committee agenda

30 09 2023            Merlin Watse confirmation of payments

30 09 2023            J Anderson enquiry resident from Pwllmeyric

30 09 2023            Confirmation assistance at remembrance service traffic control Pwllmeyric speed watch

02 10 2023            Stock It Invoice £55.20

02 10 2023            Merlin Waste Invoice £91.00 Change of account number

02 10 2023            MCC Public space draft document

 

47/23   OTHER MATTERS FOR DISCUSSION  

Forth coming meeting Welsh Water 3^rd October 2023 via teams.

Community Resilience – Climate Emergency

Help with Items for Website – All

Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance.  

Remembrance Service November 2023

Advertise Pwllmeyric Vacancy.

Vacancy Mouton Ward

48/23 PROJECTS AWAITING COMPLETION

Coronation Garden Planting

New Plants Mathern War Memorial

 Broken Slab – Mounton Brook Lodge (near Defib)

49/23 DATE OF NEXT MEETING

Next Meeting Monday 13^th November 2023

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on 11th September 2023 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.

Please contact the Clerk if you wish to attend remotely.

Mrs Jane Kelley 

Clerk to the Council

                                 AGENDA – September 2023

30/23 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report –
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

31/23 Finance –

a) To consider approval of payments as per below.
b) Monthly Bank Reconciliation authorisation – July and August 2023
c) Any Update from HSBC of Mandate for bank signatures
d) Budget to Spending
e) Application for Grant

Payments / Receipts July /August  

Date Payee Amount

12 07 2023 Smart Pensions 112.98
21 07 2023 HSBC Charges 5.00
21 07 2023 VDU Glasses – Clerk 105.75
24 07 2023 Stationery 22.00
24 07 2023 HMRC 195.20
25 07 2023 Postage 9.71
25 07 2023 Stationery 10.00
28 07 2023 Work from Home Monthly Clerk 28.00
28 07 2023 Salary – Clerk 792.79
07 08 2023 Stock It Ltd 55.20
10 08 2023 Smart Pensions 143.89
10 08 2023 Merlin Waste 91.00
14 08 2023 Internet and Telephone 64.05
14 08 2023 S Jones – Village Maintenance 100.00
18 08 2023 O V W (membership) 164.00
21 08 2023 Charges HSBC 5.00
22 08 2023
31 08 2023
31 08 2023 Stationery (storage Boxes)
Inland Revenue
J Kelley Salary 17.00
103.20
581.27

32/23 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

a) Any update MCC re Palace Farm activities
b) Actions re introduction of a Community Plan.
c) Review following, We Don’t Buy Crime presentation – information from other Councils.

33/23 HIGHWAYS/FOOTPATHS

a) Footpaths project – C Wheeler
b) Any other issues to be reported to MCC

34/23 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W.
b Defibrillator – Monthly Checking’s –
c County Cllrs Report
d. Review new Model Standing Orders OVW – first draft attached.
e. Best Kept Garden as seen from the road side. Cllrs S Stephens and J Harris

35/23 PLANNING APPLICATIONS – Plus any applications received after Agenda is issued.
a. New applications –
DM/2023/01081 – Red Roses Mathern – Proposed Garden multi-purpose single storey annexe outbuilding to rear of garden.

DM/2022/01319 – Barnetts Cottage, Bayfield – Amended Plans no letter as of 04 09 2023

b. Decisions and Appeals –
c. Enforcement –

36/23 CORRESPONDENCE AND FORTHCOMING MEETINGS

11 07 2023 MCC apology incorrect details updated on highways proforma re completed works
11 07 2023 MCC circulation of enforcement list no longer circulated
11 07 2023 MCC Hayesgate signage replacement
11 07 2023 Croesyceiliog /Llanyrafon re smart water holding email – chased 14 08 2023
16 07 2023 Mathern Risk assessments return
17 07 2023 Notice delegated panel meeting DM/2023/00768
18 07 2023 Wales Audit enquiry
18 07 2023 MCC offer of poo bags at reduced cost – Cllrs emailed decision to or purchase any further supply.
18 07 2023 Copy of letter re 2nd stage of appeal re home to school bus travel.
19 07 2023 MCC highways on proforma 17828984 17829074 17828984 1782850 17828201 17828134 17827746 178277827 17827929
20 07 2023 OVW training log
22 07 2023 MCC details home to school transport
24 07 2023 Time sheet agreed – C Ovenden
24 07 2023 Phosphate Briefing
25 07 2023 MCC members seminar 19 09 2023 9 – 11
26 07 2023 Quote bench – churchyard Mathern – Agree £100.00
28 07 2023 OVW Training Lit
01 08 2023 Invoice Stock It £55.20
03 08 2023 Merlin Invoice £91.00
04 08 2023 Wye Valey partnership consultation
07 08 2023 Cllr J Anderson Certificate OVW
08 08 2023 MCC Planning Red Roses DM/2023?0108 – emails sent to advise meeting date 11 09
11 08 2023 Email Plowman to advise appeal has been successful.
12 08 2023 Bench completed Mathern Church yard
14 08 2023 Circulation Public ombudsman report
14 08 2023 Aquarius Mental Health – Ci8vility and Respect training
14 08 2023 Reply re Smart water – local council
15 08 2023 Application for Grant – Cruse Gwent
15 05 2023 Membership request fee OVW – Paid 164.00
17 08 2023 DM/2022/01155 Newhouse Farm details of delegated panel confirmation if we wished to speak
21 08 2023 Police Report
21 08 2023 R Stock – working on email Cllr D Harris
21 08 2023 OVW Training list.
25 08 2023 Timesheet agreed
25 08 2023 Training Certificates received Cllr M Sidwell.
30 08 2023 Application for Grant request application sent for completion
31 08 2023 Rialtus – customer survey – Clerk completed
01 09 2023 Stock It Invoice 55.20
02 09 2023 Merlin Watse Invoice 91.00

37/23 OTHER MATTERS FOR DISCUSSION

Forth coming meeting

Community Resilience – Climate Emergency

Items for Website – Cllr J Anderson

Arrange a date for CPR Training 3 suggested dates required by Welsh ambulance.

Remembrance Service November 2023

38/23 PROJECTS AWAITING COMPLETION

Coronation Garden Planting

New Plants Mathern War Memorial

39/23 DATE OF NEXT MEETING:

Next Meeting Monday 9th October 2023